Executive Assistant

Coinscapture; United States; Hybrid; USD 60,000 - 90,000; Full time

Job summary

Solace Health is seeking an Executive Assistant to provide dedicated support to senior leaders across the organization, including the Finance department's C-suite and Vice Presidents. You will manage complex calendars, travel, communications, and coordinate leadership events, acting as a trusted proxy when needed.

This high-trust, strategic partner role requires exceptional judgment, attention to detail, and the ability to anticipate needs in a fast-paced fintech environment.

Qualifications

• 5+ years of experience supporting senior executives
• Experience with fintech startups/financial firms preferred
• Excellent calendar management and prioritization
• Strong written and verbal communication
• Discretion and confidentiality in handling sensitive information
• Ability to anticipate needs and proactively solve problems
• High emotional intelligence and cross-functional collaboration
• Ability to manage busy travel schedules and events

Responsibilities

• Own complex, multi-time-zone calendar management, prioritizing meetings by urgency, impact, and value
• Protect executive time by triaging requests, managing blocks, and resolving scheduling conflicts
• Support planning and execution of leadership meetings, offsites, and large-scale events
• Act as proxy in meetings, capturing notes and ensuring follow-through on actions
• Draft, edit and send executive communications with clarity and professionalism
• Serve as primary liaison between executives and internal/external stakeholders
• Summarize key information and escalate risks with confidentiality
• Own agendas and action tracking for leadership operating cadence (staff meetings, reviews)
• Build and improve systems and templates to boost productivity
• Manage end-to-end travel logistics, itineraries, and expense reporting

Skills

Calendar management

Executive support

Travel logistics

Communication

Project management

Confidentiality

Stakeholder management

Problem solving

Job description

# Executive AssistantSolaceOn-siteUnited StatesAdmin & Virtual AssistancePosted Oct 4, 2026About Solace Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions—and get better outcomes. • We're a Series C startup, founded in 2022 and backed by Inspired • Capital, Craft Ventures, Torch Capital, Menlo • Ventures, Signalfire, and IVP. Our U.S. based team is lean, mission-driven, and growing quickly. Solace isn't a place to coast. We're here to redefine healthcare—and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We’re intense, and we like it that way. Read more in our Bloomberg funding announcement here. About the Role • We’re looking for an Executive Assistant to provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice • Presidents, specifically within our Finance • Department. This role is a strategic partner responsible for enabling executives to operate efficiently, stay focused on high-impact priorities, and maintain strong operational cadence across the organization. You’ll manage complex calendars, meetings, communication flow, travel, and executive coordination, while also supporting leadership events, offsites, and cross-functional initiatives. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace’s ability to scale. What You’ll Do • Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value. • Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts. • Support the planning and execution of leadership meetings, team offsites, and large-scale company events. • Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items. • Draft, edit, and send communications on behalf of executives with professionalism, clarity, and strong executive presence. • Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders. • Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality. • Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through. • Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness. • Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail. • Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change. What We’re Looking For • 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment. • Experience working with a fintech startup or financial firm. • Exceptional calendar management, prioritization, and organizational skills. • Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging. • Demonstrated judgment, professionalism, and ability to handle highly confidential information. • Excellent project management skills with a strong bias toward execution and follow-through. • Ability to anticipate needs, solve problems independently, and stay ahead of deadlines. • Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity. • High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence. Bonus Points • Background in startups, healthcare, technology, finance or complex operational environments. • Finance-focused Executive Assistant support for Finance C-suite leaders (like a CFO) and Vice Presidents. Applicants must be based in the United States. Up for the Challenge? We look forward to meeting you. Fraudulent Recruitment Advisory Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to [e-mail] or [e-mail].