Office Assistant

Thompson & Litton Inc; Radford (VA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health, dental, and vision benefits

401(k) with company match

Paid time off and holidays

Professional development opportunities

Employee ownership via ESOP

Job summary

Thompson & Litton Inc in Radford, VA is seeking an Office Assistant to join our team. This hands-on role provides essential administrative support to our architecture, engineering, and surveying groups and makes the day-to-day office run smoothly.

You will greet clients, coordinate meetings, assist with invoicing and document management, and help keep projects on track. We value reliable, adaptable team players who communicate clearly and stay organized in a fast-paced environment.

Qualifications

• 2+ years of experience in an administrative, clerical, or office coordination role.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience in professional services environment is a plus.

Responsibilities

• Be the face of the Radford office; greet clients and visitors.
• Coordinate conference rooms, answer phones, and support daily operations.
• Assist with invoicing, expense tracking, and project documentation.
• Support project managers with proposals, SOQs, and administrative tasks.

Skills

Administrative experience

Strong communication

Team collaboration

Customer/vendor interaction

Tools

Microsoft Word

Excel

Outlook

Job description

Be the person who keeps it all moving.

Are you organized, dependable, and great with people? Do you enjoy being the person others can count on to keep things running smoothly?

Thompson & Litton is looking for an Office Assistant to join our Radford, VA office. This is a varied, hands-on role where you'll be an important part of the day-to-day operation of the office while providing administrative support to our architecture, engineering, and surveying teams.

You'll be one of the first people our clients and visitors meet, a go-to resource for our team, and a key part of keeping projects and office operations on track.

What You’ll Do

Be the face of our Radford office.
Greet clients, visitors, and vendors, answer phones, coordinate conference rooms, and help create a welcoming environment for everyone who walks through our doors.

Keep our project teams organized.
Support Project Managers and technical staff with proposals, contracts, Statements of Qualifications (SOQs), project documents, formatting, proofreading, and Construction Contract Administration (CCA) support.

Help keep the business running smoothly.
Assist with monthly invoicing, expense tracking, petty cash, distribution lists, operational reports, and other administrative needs that help our teams stay focused on their work.

Take ownership of the details.
Manage office supplies, coordinate vendors and maintenance, keep shared spaces organized, and help with office events, holiday activities, Lunch & Learns, and other team initiatives.

Jump in where you’re needed.
No two days will look exactly the same. You may be helping finalize a proposal one afternoon and coordinating a vendor or preparing a report the next. We’re looking for someone who enjoys variety and can confidently shift priorities when things get busy.

What You Bring

• 2+ years of experience in an administrative, clerical, office coordination, or similar role
• Strong working knowledge of Microsoft Word, Excel, and Outlook
• Excellent proofreading, typing, formatting, and organizational skills
• Clear, professional written and verbal communication
• The ability to manage multiple priorities and meet deadlines without losing attention to detail
• A friendly, professional approach when working with clients, vendors, and coworkers
• Experience in an architecture, engineering, construction, or other professional services environment is a plus
• Experience with document management systems, shared servers, project administration, or invoicing is helpful

Most importantly, we’re looking for someone who is reliable, adaptable, and willing to pitch in. You don’t have to know everything on day one. We want someone who takes pride in their work, learns quickly, and cares about being part of a team.

Why Thompson & Litton?

At Thompson & Litton, you’re more than an employee. You’re an employee-owner.

As a 100% employee-owned company, eligible employees participate in our Employee Stock Ownership Plan (ESOP) , giving you an opportunity to build a stake in the company you help grow.

You’ll also have access to:

• Health, dental, and vision benefits
• 401(k) with company match
• Paid time off and paid holidays
• Opportunities for professional development
• A collaborative team environment where people know and support one another
• The opportunity to contribute to meaningful projects in the communities we serve