Office Assistant

Zohorecruit; Pensacola (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

Tri-State Tree Service in Pensacola, FL is seeking a dependable Office Assistant to keep daily operations running smoothly behind the scenes so our crews can focus on tree work.

This entry-level role requires strong computer and organizational skills, comfort handling money and customer payments, and a willingness to run errands in a company vehicle. Training on industry knowledge is provided while you grow with the team.

Qualifications

• High school diploma or technical school completed.
• Detail-oriented with excellent organizational skills.
• Valid driver's license with clean record.

Responsibilities

• Scan, file, and organize all incoming paper documents.
• Handle incoming and outgoing mail and deposits; take payments from customers.
• Write and send thank-you cards to customers.
• Maintain tracking systems for supplies and paperwork; propose improvements.
• Run errands in a company vehicle (bank, post office, supply pickups).

Skills

Detail-oriented

Organizational skills

Dishonest?

Education

High school diploma or technical school

Job description

Pensacola, United States

Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.

JOB OVERVIEW

Perfect entry-level opportunity for someone with strong computer skills and a knack for staying organized. This role requires excellent digital organization skills, comfort handling money and customer payments, and a willingness to be out and about running errands in a company vehicle. We'll train you on industry knowledge - we need your tech skills and fresh perspective.

KEY RESPONSIBILITIES

Office Management

• Scan, file, and organize all incoming paper documents
• Handle incoming and outgoing mail
• Deposit checks and run cash to the bank
• Take payments from customers if they come into the office
• Write and send thank-you cards to customers

Office Upkeep

• Ordering office supplies and making supply runs as needed
• Keep office clean and common areas organized
• Perform a weekly inventory count of office and shop supplies
• Maintain the count in Excel and flag items running low

Administrative and Errands

• Handle DMV renewals for company vehicles and track expiration dates
• Sort and prepare marketing flyers and deliver them to USPS
• Run errands in a company vehicle - bank, post office, supply pickups, and other urgent trips

Systems Development

• Maintain tracking systems for supplies and paperwork
• Suggest improvements to existing procedures

QUALIFICATIONS

Required

• High school diploma or technical school
• Detail-oriented with excellent organizational skills
• Valid driver's license with clean record

Ideal Candidate

• Looking to start a career in office administration
• Comfortable learning new software systems quickly
• Detail-oriented with ability to follow established procedures
• Proactive in suggesting improvements to existing systems

Pre-Employment Requirements

This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.

ABOUT TRI-STATE TREE SERVICE

For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.

*All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.