Office Assistant

3M HEALTHCARE; Oklahoma City (OK); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Paid parental leave

DailyPay access to earned pay

Tuition coverage upfront

Comprehensive benefits package

Job summary

3M HEALTHCARE in Oklahoma City seeks an administrative support specialist to assist a Family Medicine clinic with daily clerical tasks. You will greet patients, route calls, file and distribute mail, and help with patient charts.

No prior experience is required; only a High School diploma or GED (or 10 years’ work history) is needed to start in a busy clinical office. The role is full-time, days, on-site, with comprehensive benefits.

Qualifications

• High school diploma or GED or equivalent work experience.
• No formal experience required.
• Ability to handle multiple clerical tasks in a clinical setting.

Responsibilities

• Greets patients or visitors and routes calls.
• Answers, screens, and routes telephone calls.
• Handles general clerical duties and mail distribution.
• Assists Providers with programs/software as needed.
• Assembles and maintains patient charts.

Skills

Clerical duties

Phone screening

Patient greeting

Data entry

Record keeping

Office inventory

Education

High School diploma/GED or 10 years of work experience

Tools

Practice management software

Job description

It’s more than a career, it’s a calling.

Job Highlights

• Department: Family Medicine
• Department ID: 7002030167 SAPO FM ENDURING CARE
• Work Shift: Day Shift (United States of America)
• Scheduled Weekly Hours: 40
• Worker Type: Regular
• Schedule: FT, Days
• Location: OKC

Job Summary

Supports clinic, department or program in an administrative capacity.

Primary Responsibilities

• Performs duties under supervision and within well established guidelines.
• Greets patients or visitors, answers/screens/routes telephone calls, files, distributes mail and performs other general clerical duties.
• May provide assistance with programs/software for Providers.
• May assemble and maintain patient charts.
• Responsible for making copies, answering phones, making appointments, and maintaining records.
• May be responsible for maintaining office inventory including ordering supplies.
• Ensures that office equipment is in good working order and requests repairs or maintenance as needed.
• Communicates with patients, families, physicians and other healthcare team members about patient care according to protocol.
• Performs other duties as assigned.

Education

High School diploma/GED or 10 years of work experience.

Experience

No experience required.

Physical Requirements

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

Professional License and/or Certifications

None.

Benefits

• Paid Parental Leave: one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.
• Comprehensive benefits package to fit employees’ needs.

SSM Health is an equal opportunity employer. SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status, or any other characteristic protected by applicable law.