Office Assistant

State of North Carolina - NC State Highway Patrol; North Carolina; On-site; USD 39,000 - 52,000; Full time

Job summary

The North Carolina State Highway Patrol is seeking an Administrative Specialist I (S) to provide administrative support to the Medical Office Staff and assist with scheduling, data entry, and medical records at the Raleigh office.

Position requires a high school diploma or GED with two years of related administrative experience; the role also involves maintaining training records and coordinating training programs for multiple agencies. Typical schedule is Monday-Thursday 6:00am–4:00pm.

Qualifications

• High school diploma or GED with two years of related administrative experience.
• Equivalent combination of education and experience accepted.
• Ability to work independently and in a team with strong written and verbal communication.

Responsibilities

• Provide administrative and clerical support to the State Highway Patrol Training Academy.
• Maintain accurate and confidential training records and information for Patrol personnel.
• Assist with the coordination and documentation of training programs, courses, seminars, and educational opportunities.
• Provide administrative support for training conducted for municipal, county, state, and federal agencies.
• Assist with the coordination of Academy activities, including specialized training and related events.
• Process and maintain records related to accounts payable and accounts receivable.
• Prepare correspondence, reports, spreadsheets, forms, and other administrative documents.

Skills

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Computer proficiency

CAD familiarity

Education

High school diploma

GED diploma

Tools

CAD

Job description

AgencyNC State Highway PatrolDivisionNC State Highway PatrolJob Classification TitleAdministrative Specialist I (S)Position Number60085085GradeNC08About UsThe North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. The NCSHP has more than 1,600 troopers who cover nearly 80,000 miles of North Carolina roadways, more than any other state except Texas. In addition to enforcing the state's traffic laws, state troopers also guide traffic during hurricane evacuations, re-route traffic around hazardous chemical spills, and they stand ready should any act of terrorism occur. State Troopers are committed to protecting North Carolina's motoring public.Description of WorkThis position provides administrative support to the Medical Office Staff. This includes drafting correspondence, administratively supporting the doctors and nurse with patient scheduling, entering medical data, injury tracking of Basic School cadets, and maintaining medical files for SHP members and associated agencies. In addition, a database of all physicals and updates are maintained for the Patrol.Knowledge Skills and Abilities/Management PreferencesSalary Range: $39,244- $51, 941 Salary Grade: NC08This position is located at:3318 Garner Rd.Raleigh, NC 27610To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.Key Responsibilities include but are not limited to:Provide administrative and clerical support to the State Highway Patrol Training Academy.Maintain accurate and confidential training records and information for Patrol personnel.Assist with the coordination and documentation of training programs, courses, seminars, and educational opportunities.Provide administrative support for training conducted for municipal, county, state, and federal agencies.Assist with the coordination of Academy activities, including specialized training and related events.Process and maintain records related to accounts payable and accounts receivable.Prepare correspondence, reports, spreadsheets, forms, and other administrative documents.Management Prefers:Strong interpersonal, organizational, written, and verbal communication skills.Ability to work independently with minimal supervision and effectively as part of a team.Extensive computer knowledge and proficiency.Experience with email, Internet applications, and information management systems such as CAD.Position/Physical Requirements:Typical work schedule: Monday-Thursday 6:00am- 4:00pmNote: Qualified recommended applicant(s) must undergo and successfully pass:• Criminal Background Investigation• Drug Screening TestPlease note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date aboveMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for detailsHigh school diplomaORGeneral Educational Development (GED) diplomaANDtwo years of related administrative experience;ORequivalent combination of education and experience.The NC State Highway Patrol (NCSHP) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.https://www.ncshp.gov/The Mission of the North Carolina State Highway Patrol is to protect our State with integrity, loyalty, and professionalism. The North Carolina State Highway Patrol will excel as a national leader in public service through innovative law enforcement, strategic preparedness, and community engagement.We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. NCSHP supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.Application ResourcesBe sure to complete the application in full . Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.All applicants must complete and submit a state application for employment using the Oline Application System for the State of North Carolina by 11:59pm on the night before the closing date listed or the application will be deemed untimely and will not be processed.Please make sure that you have entered all necessary information on your application. Once you hit submit you will not be able to edit or reapply to this position to add information or attachments even if you withdraw your application.Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks.Degree/College Credit VerificationDegrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.Veteran’s and National Guard PreferenceApplicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application.ADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCSHP is committed to the full inclusion of all qualified individuals. As part of this commitment, NCSHP will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.EEO StatementThe State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Angela Anita Avant-JonesRecruiter Email:[e-mail]