Office Assistant

NC State Highway Patrol; Garner (NC); On-site; USD 39,000 - 52,000; Full time

Job summary

NC State Highway Patrol in Raleigh is seeking an Administrative Specialist I to support the Training Academy and Medical Office Staff. You will draft correspondence, schedule patients, maintain medical files, and track cadet injuries, while entering data and managing training records.

This position is located at 3318 Garner Rd, Raleigh, NC 27610. The role requires strong interpersonal and computer skills, experience with CAD and email/Internet applications, and the ability to work independently

Qualifications

• High school diploma or GED with two years of related administrative experience, or equivalent.
• Experience with email and internet applications.
• Proficiency with information management systems such as CAD.
• Strong interpersonal and communication skills.

Responsibilities

• Provide administrative and clerical support to the State Highway Patrol Training Academy.
• Maintain accurate and confidential training records and information for Patrol personnel.
• Assist with the coordination and documentation of training programs, courses, seminars, and educational opportunities.
• Provide administrative support for training conducted for municipal, county, state, and federal agencies.
• Assist with the coordination of Academy activities, including specialized training and related events.
• Process and maintain records related to accounts payable and accounts receivable.
• Prepare correspondence, reports, spreadsheets, forms, and other administrative documents.

Skills

Interpersonal skills

Organizational skills

Written communication

Verbal communication

Computer proficiency

Education

High school diploma or GED

Two years related administrative experience

Tools

CAD

Job description

Agency NC State Highway Patrol Division NC State Highway Patrol Job Classification Title Administrative Specialist I (S) Position Number 60085085 Grade NC08

About Us

The North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. The NCSHP has more than 1,600 troopers who cover nearly 80,000 miles of North Carolina roadways, more than any other state except Texas. In addition to enforcing the state's traffic laws, state troopers also guide traffic during hurricane evacuations, re-route traffic around hazardous chemical spills, and they stand ready should any act of terrorism occur. State Troopers are committed to protecting North Carolina's motoring public.

Description of Work

This position provides administrative support to the Medical Office Staff. This includes drafting correspondence, administratively supporting the doctors and nurse with patient scheduling, entering medical data, injury tracking of Basic School cadets, and maintaining medical files for SHP members and associated agencies. In addition, a database of all physicals and updates are maintained for the Patrol.

Knowledge Skills and Abilities/Management Preferences

Salary Range: $39,244- $51, 941 Salary Grade: NC08

This position is located at: 3318 Garner Rd. Raleigh, NC 27610

Key Responsibilities

• Provide administrative and clerical support to the State Highway Patrol Training Academy.
• Maintain accurate and confidential training records and information for Patrol personnel.
• Assist with the coordination and documentation of training programs, courses, seminars, and educational opportunities.
• Provide administrative support for training conducted for municipal, county, state, and federal agencies.
• Assist with the coordination of Academy activities, including specialized training and related events.
• Process and maintain records related to accounts payable and accounts receivable.
• Prepare correspondence, reports, spreadsheets, forms, and other administrative documents.

Management Prefers

• Strong interpersonal, organizational, written, and verbal communication skills.
• Ability to work independently with minimal supervision and effectively as part of a team.
• Extensive computer knowledge and proficiency.
• Experience with email, Internet applications, and information management systems such as CAD.

Position/Physical Requirements

• Typical work schedule: Monday-Thursday 6:00am- 4:00pm.
• Qualified recommended applicant(s) must undergo and successfully pass: Criminal Background Investigation, Drug Screening Test.

Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma OR General Educational Development (GED) diploma AND two years of related administrative experience; OR equivalent combination of education and experience.

The NC State Highway Patrol (NCSHP) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.

https://www.ncshp.gov/

The Mission of the North Carolina State Highway Patrol is to protect our State with integrity, loyalty, and professionalism.

The North Carolina State Highway Patrol will excel as a national leader in public service through innovative law enforcement, strategic preparedness, and community engagement.

We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace.

NCSHP supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies.

Join a team that welcomes, values, respects and supports all members of our work community.