Office Assistant

SBM; Missouri; On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Benefits

Job summary

SBM Management Services, LP is hiring an Office Assistant for our corporate office in Saint Louis, MO. The role includes front desk duties, mail processing, and coordinating events and office supplies to ensure smooth daily operations.

The ideal candidate will be organized, proactive, and capable of handling multiple tasks, including vendor relations and IT coordination. This is a full-time onsite position with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required.
• Proven experience as an office assistant or in a similar role preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational and time management abilities.

Responsibilities

• Greet and assist visitors, vendors, and employees at the front desk.
• Manage front desk operations: answer calls, take messages, direct inquiries.
• Coordinate office events and prepare spaces, catering, décor, and communications.
• Maintain an organized reception area, shared spaces, and inventory of supplies.
• Process mail, packages and deliveries; manage conference room scheduling and IT equipment needs.
• Assist onboarding and maintain office records and vendor contracts.

Skills

MS Office

Organizational skills

Time management

Communication skills

Teamwork

Education

High school diploma

Tools

Printers & fax machines

Job description

Office Assistant# Careers## Office AssistantApply: Saint Louis, MO: Full time: Posted Today: JR108865# **Title:**Office Assistant# **Job Description:**NOW HIRING: Office AssistantCompensation: $23.00-$25.00 per hour This role will be based out of our corporate office in St. Louis! **Job Overview**The Office Assistant is responsible for administrative responsibilities with light janitorial tasks to ensure a smooth and efficient working environment. The ideal candidate will be organized, proactive, and capable of managing a variety of tasks to support the daily operations of our office.**Roles & Responsibilities*** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.* Greet and assist all visitors, vendors, and employees in a friendly, professional, and welcoming manner.* Manage the front desk daily operations, including answering and directing phone calls, taking accurate messages, and monitoring visitor access.* Serve as a point of contact for general office inquiries and employee needs.* Assist with planning, coordination, and execution of office events, including setup, catering, décor, and communication.* Maintain an organized and presentable reception area and all shared spaces throughout the office.* Oversee all office supply inventory and ordering, including kitchen and breakroom items; manage vendor relationships and maintain cost efficiency.* Process and distribute incoming and outgoing mail, packages, and deliveries.* Manage conference room scheduling, ensuring rooms are prepared for meetings with necessary supplies and technology* Stock all refrigerators, cabinets, and drawers throughout the office to ensure availability of refreshments and supplies.* May be required to perform cleaning tasks, such as vacuuming, dusting, and emptying trash bins* May be required to clean and sanitize common areas, including restrooms and kitchen spaces* Organize and maintain all storage areas, including common spaces and inventory storage rooms, ensuring items are labeled, accessible, and orderly.* Track and coordinate maintenance requests; communicate with building management and vendors to ensure prompt resolution.* Conduct regular walkthroughs of the office to assess cleanliness, functionality, and safety; report and follow up on any facility or equipment issues.* Support onboarding of new hires by preparing workstations, welcome kits, and office tours.* Maintain office-related records, vendor contracts, and digital files in an organized system.* Assist with internal communications related to facility updates, office policies, and event announcements.* Partner with Facilities Manager to streamline operations and implement office improvements or initiatives.* Manage local service providers (paper shredding, coffee, vending, plant service, etc.) to ensure quality and consistency.* Coordinate with IT for equipment requests, troubleshooting, and asset tracking for the office.* Support sustainability and recycling efforts within the office.* Perform other related duties and special projects as assigned. **Qualification**To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. **Education and/ or Experience:**High school diploma or equivalentProven experience as an office assistant or in a similar roleFamiliarity with office equipment, such as printers and fax machinesProficient in MS Office (Word, Excel, Outlook) **Certificates, Licenses, Registrations:**A valid driver's license may be required for this position based on business needs. Employees required to drive as part of their job duties must maintain an acceptable Motor Vehicle Record (MVR) and meet company driving eligibility requirements **Knowledge, Skills, and Abilities:**Excellent organizational and time management skillsStrong communication and interpersonal abilitiesAbility to work independently and as part of a teamBasic knowledge of cleaning and sanitation products and techniques **Supervisory Responsibilities**This position carries no supervisory responsibilities. **Physical Demands & Work Environment*** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to walk and use hands to finger, handle, or feel. The employee is occasionally required to stand. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet.# **Benefits:**SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:www.sbmmanagement.com/careers Careers – SBM***SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.***### About SBMAt SBM, we deliver soft services facilities management through innovative technology, exceptional quality, and empowered associates on a global scale. Our approach is centered on providing scalable, predictable, and repeatable results across space types. With our experience in state-of-the-art facilities and continuously evolving processes, we ensure that our clients experience unmatched service excellence to support our clients’ most ambitious missions.