Office Assistant

RHF (Retirement Housing Foundation); Los Angeles (CA); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan

Life insurance

Job summary

RHF (Retirement Housing Foundation) invites applications for an Office Assistant at Granada Gardens in Granada Hills, CA. The role supports the Property Manager and site team with daily administrative operations, front desk duties, resident interaction, and clerical tasks in a senior living and affordable housing setting.

Ideal candidates are organized, reliable, detail oriented, with at least 2 years of admin experience and proficiency in Microsoft Office; familiarity with Yardi or RealPage is

Qualifications

• Minimum 2 years of administrative experience, preferably in property management, senior living, or affordable housing.
• Strong organization and time management, ability to multitask in a fast-paced environment.
• Excellent verbal and written communication; confidentiality and professionalism required.

Responsibilities

• Support the Property Manager with files, reports, and tenant records, organized and confidentially.
• Manage calls, emails, and mail, directing inquiries appropriately.
• Schedule appointments and coordinate meetings for property management.
• Prepare notices, newsletters, and communications for residents.
• Assist with data entry, tenant information updates, and work orders.

Skills

Administrative support

Customer service

Microsoft Office

Phone etiquette

Multi-tasking

Education

High School Diploma

Administrative coursework

Tools

Yardi

RealPage

Job description

Location: Granada Gardens, Granada Hills, CA Pay Range: $20.00–$21.50 per hour Employment Type: Full-Time Non-Exempt Join Our Mission-Driven Team

Are you organized, reliable, and detail-oriented with experience in administrative support? RHF is seeking an Office Assistant to support the Property Manager and site team with daily administrative operations at Granada Gardens, a 169-unit RHF community providing affordable housing for seniors and individuals in need. This position supports daily property operations by managing front desk responsibilities, answering calls, assisting residents and visitors, performing clerical tasks, and ensuring adherence to company policies and procedures. The ideal candidate is detail-oriented, efficient, and thrives in a senior living or affordable housing environment.

What You’ll Do

Administrative Support

• Assist the Property Manager in maintaining files, reports, and resident records in an organized and confidential manner.
• Manage incoming phone calls, emails, and mail, directing inquiries to the appropriate department or staff member.
• Schedule appointments and coordinate meetings as necessary for property management.
• Assist in the preparation and distribution of notices, newsletters, and other communications for residents.
• Perform data entry, including updating tenant information and processing work orders.

Customer Service

• Serve as the first point of contact for residents, guests, and vendors by welcoming and assisting them in a friendly and professional manner.
• Address general inquiries from residents and visitors, ensuring a high standard of customer service is always maintained.
• Assist with resident requests, providing appropriate resources or escalating issues to the Property Manager.

Office Management

• Maintain the cleanliness and organization of the office, ensuring supplies are stocked and equipment is functioning properly.
• Prepare reports, forms, and other documents as directed by the Property Manager.
• Assist with organizing community events or resident activities, including managing event logistics.
• Manage filing systems, both physical and digital, ensuring all documentation is properly labeled and stored.

Compliance & Reporting

• Assist with processing rental applications, certifications, and recertifications, ensuring documentation meets HUD and RHF policies.
• Help track tenant lease agreements and other related documentation, ensuring deadlines and compliance requirements are met.
• Prepare and submit routine property reports to the Property Manager and RHF headquarters as needed.

Other Duties

• Provide general clerical support for special projects or additional tasks assigned by the Property Manager.
• Assist in the coordination of maintenance requests and follow up on the status of work orders.
• Perform any other duties that support the efficient functioning of Granada Gardens.

Required Qualifications

• High School diploma or equivalent required; some college or administrative coursework preferred.
• Minimum of 2 years of experience in an administrative role, preferably in property management, senior living, or affordable housing.
• Strong organizational and time management skills, with the ability to multitask and prioritize in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, RealPage) is a plus.
• Ability to maintain a high level of confidentiality and professionalism in all interactions.
• Strong customer service orientation with the ability to interact with seniors and residents from diverse backgrounds.

Physical Requirements

• Ability to sit, stand, and walk for extended periods of time.
• Ability to lift or move office supplies and equipment up to 25 pounds.
• Occasional local travel may be required for errands or community‑related tasks.

Why You’ll Love Working Here

At RHF, we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive, regardless of age or background. With over 60 years of experience in providing affordable housing and supportive services, RHF is a mission‑driven organization that focuses on the well‑being, independence, and dignity of every resident we serve. We offer a collaborative and supportive work environment, opportunities for professional growth, and a commitment to making a lasting impact in the communities we serve.

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance