Office Assistant

Argonne National Laboratory; Illinois; On-site; USD 43,000 - 67,000; Full time

Job summary

Argonne National Laboratory in Lemont, IL seeks an Administrative Support 2 to manage calendars, travel, and document preparation. The role requires a high school diploma with 4+ years of related experience and strong communication, organization, and software skills.

Responsibilities include coordinating meetings, processing expenses, supporting site access, and maintaining filing systems, with attention to detail and teamwork aligned to Argonne values.

Qualifications

• High school diploma with 4+ years of related administrative experience.
• Strong written and verbal communication and interpersonal skills.
• Ability to interact diplomatically at all organizational levels.
• Flexible and able to collaborate with multiple groups in a fast-paced lab.
• Excellent organizational, time-management, and prioritization abilities.
• Proficient in Microsoft Outlook and Office applications; capable of editing documents.
• Experience arranging meetings, travel, and coordinating visits domestically and internationally.
• Ability to learn internal business systems quickly.
• Commitment to Argonne's core values of impact, safety, respect, integrity, and teamwork.
• On-site presence at Argonne campus in Lemont, Illinois.
• High school diploma plus 4+ years related experience.

Responsibilities

• Scheduling meetings and managing multiple calendars.
• Preparing domestic and international travel arrangements.
• Processing expense reports and conference registrations.
• Coordinating on-site visits and logistics.
• Processing foreign national site access.
• Preparing and formatting correspondence, proposals, reports, and presentations.
• Notetaking and transcribing.
• Ordering supplies and maintaining electronic filing systems.
• Providing administrative back-up support, and other duties as assigned.
• Tracking action items and monitoring approaching deadlines.

Skills

Interpersonal skills

Communication skills

Time management

Organizational skills

Attention to detail

Adaptability

Multitasking

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Box

Concur

Workday

Job description

Job Responsibilities

• Scheduling meetings
• Managing multiple calendars
• Preparing domestic and international travel arrangements
• Processing expense reports and conference registrations
• Coordinating on-site visits and logistics
• Processing foreign national site access
• Preparing and formatting correspondence, proposals, reports, and presentations
• Notetaking and transcribing
• Ordering supplies
• Tracking action items and monitoring approaching deadlines
• Maintaining electronic filing system
• Providing administrative back-up support, and other duties as assigned

Position Requirements

• Knowledge of a broad range of administrative support, office practices and procedures.
• Ability to demonstrate good interpersonal, oral, and written communication.
• Ability to interact diplomatically and tactfully with people at all levels both within and outside the laboratory.
• Ability to be flexible with the potential to work with many groups in the directorate.
• Ability to think quickly when managing difficult situations.
• Skilled in organizational and time management skills including the ability to prioritize, organize and handle multiple assignments simultaneously in a fast-paced environment, while being detail oriented and using sound judgment to accomplish tasks.
• Analytical, problem solving and decision-making skills to resolve most problems independently with incomplete or conflicting data.
• Knowledge, skills, and experience using Microsoft Outlook, including using advanced features in editing documents, with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat.
• Skills in arranging and coordinating meetings, workshops, conferences, on-site visits, and managing both domestic and international travel.
• Demonstrate ability to quickly learn internal business systems.
• Ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
• This position requires on-site presence at the Argonne campus in Lemont, Illinois.
• High school and 4+ years of related experience

U.S. Citizenship w/ clearance:

Other: To perform the essential functions of this position successful applicants must provide proof of U.S. citizenship, which is required to comply with federal regulations and contract. Illegal drug testing as defined in 10 CFR 707.4 and a background investigation will be required prior to employment.

Preferred Qualifications:

• Knowledge of Laboratory business systems such as Box, Concur, and Workday.
• Knowledge of Laboratory and Division policies, practices, and procedures.

Job Family: Support Administrative (SA)

Job Profile: Administrative Support 2

Worker Type: Regular

Time Type: Full time

The expected hiring range for this position is $20.78 - $32.41.

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs. Additionally, comprehensive benefits are part of the total rewards package.

As an equal employment opportunity employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a safe and welcoming workplace that fosters collaborative scientific discovery and innovation. Argonne encourages everyone to apply for employment. Argonne is committed to nondiscrimination and considers all qualified applicants for employment without regard to any characteristic protected by law.

Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the applicati