Office Assistant

Apel Inc; Costa Mesa (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading landscape company in California is seeking an Office Assistant for their Newport Beach office. The role involves supporting the Estimating Department with tasks such as phone management, data entry, and proposal assistance. Ideal candidates should have a high school diploma, office experience, and bilingual skills in English and Spanish.

Benefits

Medical insurance

Vacation

Sick pay

Qualifications

• High school diploma required; Associate degree preferred.
• 1-3 years of data entry and office administration experience.
• Experience working in an office setting.

Responsibilities

• Handling incoming calls and directing them appropriately.
• Greeting visitors and applicants as the receptionist.
• Assisting with proposals and quotes for customers.

Skills

Bilingual in English and Spanish

Analytical skills

Data entry skills

Communication skills

Attention to detail

Problem-solving skills

Adaptability

Basic math skills

Education

High school diploma

Associate degree

Job description

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Job Description

Apelinc Landscape Services, Inc is a leading company in the landscape industry with operations in LA, Orange, San Bernardino, Riverside, and San Diego counties, with more than 15 years of experience.

We are seeking an Office Assistant to join our team at our Newport Beach, California office. The Office Assistant will support the Estimating Department and must be able to perform essential functions with or without reasonable accommodations.

Key responsibilities include:

• Handling incoming calls and directing them appropriately.
• Greeting visitors and applicants as the receptionist.
• Monitoring and forwarding incoming emails.
• Sorting and distributing mail.
• Assisting with proposals and quotes for customers, including incorporating JPG photos into Microsoft Word documents.
• Data entry tasks such as scanning and uploading documents into our database and QuickBooks.
• Maintaining contact information for employees, customers, suppliers, and partners.
• Managing files of vendors and properties, including insurance certificates.
• Organizing record-keeping systems for employee documents.
• Operating office equipment like copiers, phones, and computers.
• Performing general office duties to support the administration team.
• Other duties as assigned.

Qualifications:

• High school diploma required; Associate degree preferred.
• 1-3 years of data entry and office administration experience.
• Experience working in an office setting.

Skills and Abilities:

• Bilingual in English and Spanish.
• Strong analytical, data entry, and communication skills.
• Attention to detail, problem-solving, and adaptability.
• High level of discretion and confidentiality.
• Basic math skills.

Work Schedule: Monday to Friday, 8:30 am to 5:00 pm.

Benefits: Medical insurance, vacation, sick pay.

Company Description: Apelinc is a landscape company with over 15 years of experience.

Additional Information:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industry: Advertising Services

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