Office Assistant

New York State Division of the Budget; City of Albany (NY); On-site; USD 45,000 - 57,000; Full time

Job summary

The New York State Division of the Budget is seeking an Office Assistant in Albany, NY to support the Human Resources team and handle administrative tasks.

In this full-time role, you will coordinate office operations, respond to routine inquiries, maintain files, and assist with staff records and parking/IDs. The position requires onsite weekly work with some remote flexibility and may include mandatory overtime.

Qualifications

• Work well independently and as part of a team.
• Strong interpersonal skills.
• Ability to manage competing priorities.
• Strong communication skills and comfort learning new systems.

Responsibilities

• Coordinating office operations for the Human Resources Office.
• Handling telephone and email inquiries on personnel-related topics, responding to routine inquiries, and directing more technical questions to appropriate staff.
• Distributing and handling personnel correspondence ensuring timeliness, completeness, and accuracy.
• Maintaining agency performance and probationary tracking tools, and distributing and following up on notifications for the probationary process.
• Maintaining employee personal history files, ensuring confidentiality and data integrity.
• Administering employee parking and security IDs.

Job description

Office Assistant

Department: Administrative Services Office

Employment Type: Full Time

Location: Albany, NY

Reporting To: Carla Kentoffio

Compensation: $44,879 - $56,718 / year

Description

Advance your career at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services.

The Human Resources Team is responsible for staffing, health benefits, time and attendance, and payroll administration for DOB and time and attendance and payroll administration for the Executive Chamber, and Lieutenant Governor’s Office. Additionally, the team collaborates with our Training and Staff Development Office, has a lead role in recruitment and staffing decisions, administers competitive service exams, manages the probation and performance evaluation programs, and is frequently engaged in developing and implementing initiatives to meet human resource objectives for DOB.

This position will include office administration and support responsibilities to support staffing and benefits activities for the Human Resources team. As part of a small team of dedicated professionals, this position will offer opportunities to interact with all members of our team and to have meaningful roles in our broader efforts.

Responsibilities

The duties and responsibilities of the Office Assistant on the Human Resources Team will include, but are not limited to:

• Coordinating office operations for the Human Resources Office.
• Handling telephone and email inquiries on a variety of personnel-related topics, responding to routine inquiries, and directing more technical questions to appropriate staff.
• Distributing and handling personnel correspondence ensuring timeliness, completeness, and accuracy.
• Maintaining agency performance and probationary tracking tools, as well as distributing and following up on regular notifications for the probationary process.
• Maintaining employee personal history files, ensuring confidentiality and data integrity.
• Administering employee parking and security IDs.

Qualifications

The successful candidate should be able to work well both independently and as part of a team, have strong interpersonal skills, and the ability to manage competing priorities. The candidate should possess strong communication skills and be comfortable learning new systems.

All positions are located in Albany, NY, and weekly onsite work is required coupled with some remote work flexibility. Mandatory overtime may be required.

Working at DOB

Benefits of Working at DOB Learn about DOB’s benefits: including health and wellness perks; work-life balance programs; and learning and development opportunities at https://www.budget.ny.gov/employment/benefits.html.

Experience of Working at DOB Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series.

AN EQUAL OPPORTUNITY EMPLOYER

The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or special need that requires a reasonable accommodation, please send a request to [e-mail]