Office and Patient Coordinator OPC

Psychiatric Medical Care; Scott City (KS); On-site; USD 28,000 - 40,000; Full time

Job summary

Psychiatric Medical Care, LLC. seeks an Office and Patient Coordinator for an upcoming Intensive Outpatient Program in Scott City, KS. The role supports program staff, assists older adult patients, and coordinates transportation using a company vehicle.

Responsibilities include insurance verification, billing, and general clerical tasks. The position emphasizes teamwork, compliance with regulations, and community integration. High school diploma or GED required; CNA/MA/LPN preferred.

Qualifications

• Education: High School Diploma or GED.
• Certification: CNA, MA or LPN preferred.
• Experience: care for older adults in hospital or nursing facility is preferred.
• Experience performing secretarial or clerical duties, working with computers and electronic medical records.
• Good driving record and comfortable with transportation and driving a van.
• Experience transporting patients is preferred but not required.
• Knowledge of community resources for older adults; familiarity with medical terminology and medical team roles with hospital departments.

Responsibilities

• Provide administrative and clerical services for program staff and assist patients with care needs.
• Provide transportation to patients in a provided vehicle, as applicable.
• Assist with insurance verification and billing procedures.
• Provide clerical support to team members and assist with patient care.
• Coordinate meals and snacks for patients and ensure transportation safety.

Education

High School Diploma or GED

CNA/MA/LPN certification

Tools

Electronic Medical Records

Job description

Location: Scott City, KS (Note: This is a new program that is set to open January 2027, with staff starting November 2026.)

Setting: Intensive Outpatient Program

Hourly: Up to $25/hr depending upon experience

Population: Older adults, ages 65+

Schedule: Full Time (Monday to Friday, 8am to 5pm)

Job Description

The office and patient coordinator provides quality administrative and clerical services for program staff and assists Senior Life Solutions patients with care needs. They provide transportation to patients in a provided vehicle, as applicable. The office and patient

coordinator’s responsibilities include assisting with insurance verification and billing procedures, providing clerical support to team members, assisting with patient care, and ensuring transportation is safely provided to patients. The office and patient coordinator contributes to positive team dynamics and excellent customer service.

3 Cs:

• Care – Provide the best possible patient care
• Compliance – Ensure the program operates within all regulations
• Community – Become a wonderful addition to your local community

A. Care: All employees are expected to provide the best possible patient care.

1. Ensure patient care needs are met while at the program.
2. Ensure completion of the Census report as directed.
3. Assist patients with completion of consents and patient admission process as directed.
4. Take patient vital signs as directed.
5. Complete the daily nursing checklist form as directed.
6. Assist patients in performing the sit to stand test as directed.
7. Complete multidisciplinary progress notes for documentation of absences or patient encounters as they occur.
8. Participate in treatment team meetings and coordination of care.
9. Coordinate meals and snacks for patients.
10. Complete medical records including filing and form tracking.
11. Responsible for inventory of supplies, cleanliness, group room setup.
12. Responsible for refrigerator logs and necessary action steps for temperature variances.

B. Compliance: Ensure the program operates within all regulations.

1. Comply with 25-point check list.
2. Comply with all regulations.
3. Perform billing functions required for the program as directed.
4. Ensure patient insurance verification and complete monthly insurance verification forms as directed.

C. Community: Become a wonderful addition to your local community.

1. Demonstrate an understanding of community education definitions and activities.
2. Participate in customer service training as it relates to community integration.
3. Participate in community analysis.

20. Keep up to date community education contacts as directed.

21. Participate in cohesive team environment to ensure program success.

Working conditions

Office and Patient Coordinator will be exposed to virus, disease, infection from patients.

Physical requirements

While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position required intermittent physical activity, including standing, walking, bending, kneeling, stooping and crouching as well as lifting, driving and supporting patients.

Direct reports

This position has no direct reports.

Requirements

Qualifications

• Education: High School Diploma or GED.
• Certification: CNA, MA or LPN preferred.
• Experience: experience in providing care to older adults in hospital or nursing facility environment.
• Experience performing secretarial or clerical duties, working with computers and electronic medical records.
• Good driving record, comfort with transportation and driving a van.
• Experience transporting patients, preferred but not required.
• Knowledge of community resources for older adults, familiarity with medical terminology and medical team roles functioning with other hospital departments.