Office and Patient Coordinator OPC

Psychiatric Medical Care, LLC.; Quincy (MA); On-site; USD 25,000 - 41,000; Full time

Job summary

Psychiatric Medical Care, LLC. is seeking an Office and Patient Coordinator for the Intensive Outpatient Program in Quincy. The role supports staff, assists older adult patients, and coordinates transportation when needed.

Responsibilities include insurance verification, billing support, and maintaining patient records while ensuring service quality and regulatory compliance. The position requires a strong customer-service approach and reliable transportation responsibilities.

Qualifications

• High School Diploma or GED required.
• CNA, MA or LPN preferred.
• Experience caring for older adults in hospital or nursing facility.
• Experience performing secretarial or clerical duties and using electronic medical records.
• Good driving record and comfort with driving a van.
• Experience transporting patients preferred but not required.
• Knowledge of community resources for older adults and familiarity with medical terminology.

Responsibilities

• Provide quality administrative and clerical services for program staff.
• Assist Senior Life Solutions patients with care needs and transportation as applicable.
• Assist with insurance verification and billing procedures.
• Provide clerical support to team members and assist with patient care.
• Ensure transportation is safely provided to patients.

Education

High School Diploma or GED

CNA, MA or LPN preferred

Job description

Description

Location: Quincy, CA (Note: This is a tenured program that first opened in December 2020.)

Setting: Intensive Outpatient Program

Hourly: Up to $30/hr depending upon experience

Population: Older adults, ages 65+

Schedule: Full Time (Monday to Friday, 8am to 5pm)

Job Description

The office and patient coordinator provides quality administrative and clerical services for program staff and assists Senior Life Solutions patients with care needs. They provide transportation to patients in a provided vehicle, as applicable. The office and patient

coordinator’s responsibilities include assisting with insurance verification and billing procedures, providing clerical support to team members, assisting with patient care, and ensuring transportation is safely provided to patients. The office and patient coordinator contributes to positive team dynamics and excellent customer service.

3 Cs:

• Care – Provide the best possible patient care
• Compliance – Ensure the program operates within all regulations
• Community – Become a wonderful addition to your local community

A. Care: All employees are expected to provide the best possible patient care.

1. Ensure patient care needs are met while at the program.
2. Ensure completion of the Census report as directed.
3. Assist patients with completion of consents and patient admission process as directed.
4. Take patient vital signs as directed.
5. Complete the daily nursing checklist form as directed.
6. Assist patients in performing the sit to stand test as directed.
7. Complete multidisciplinary progress notes for documentation of absences or patient encounters as they occur.
8. Participate in treatment team meetings and coordination of care.
9. Coordinate meals and snacks for patients.
10. Complete medical records including filing and form tracking.
11. Responsible for inventory of supplies, cleanliness, group room setup.
12. Responsible for refrigerator logs and necessary action steps for temperature variances.

B. Compliance: Ensure the program operates within all regulations.

1. Comply with 25-point check list.
2. Comply with all regulations.
3. Perform billing functions required for the program as directed.
4. Ensure patient insurance verification and complete monthly insurance verification forms as directed.

C. Community: Become a wonderful addition to your local community.

1. Demonstrate an understanding of community education definitions and activities.
2. Participate in customer service training as it relates to community integration.
3. Participate in community analysis.

20. Keep up to date community education contacts as directed.

21. Participate in cohesive team environment to ensure program success.

Working conditions

Office and Patient Coordinator will be exposed to virus, disease, infection from patients.

Physical requirements

While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. This position required intermittent physical activity, including standing, walking, bending, kneeling, stooping and crouching as well as lifting, driving and supporting patients.

Direct reports

This position has no direct reports.

Requirements

Qualifications

• Education: High School Diploma or GED.
• Certification: CNA, MA or LPN preferred.
• Experience: experience in providing care to older adults in hospital or nursing facility environment.
• Experience performing secretarial or clerical duties, working with computers and electronic medical records.
• Good driving record, comfort with transportation and driving a van.
• Experience transporting patients, preferred but not required.
• Knowledge of community resources for older adults, familiarity with medical terminology and medical team roles functioning with other hospital departments.