Office Aide I

Brooklyn Public Library; United States; On-site; USD 31,000 - 38,000; Full time

Job summary

Brooklyn Public Library is seeking an Office Aide to provide direct public service and handle routine administrative duties at the Downtown Brooklyn Arts District location. You will assist in hiring, training arts‑focused part‑time staff and volunteers, manage data entry, reports, and schedules, and support library services at the circulation desk.

The full-time, union, non-exempt role requires prior office experience, strong communication, and the ability to work evenings and weekends.

Qualifications

• High School Diploma or equivalent is required
• A minimum of at least 1 year experience in an office environment with an emphasis on clerical duties
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Excellent communication skills
• Experience working in an customer service oriented environment
• Ability to work in a fast paced, team environment
• Familiar with working in a diverse workforce
• Must be organized with good attention to detail
• Willing to be flexible and adapt in different situations
• Ability to work evenings and weekends
• Lifting material up to and not to exceed 40 lbs
• Standing for long periods
• Bending, Stooping, or crouching
• Public service within the community (ex. outreach, school visits, fairs, etc.)

Responsibilities

• Direct public service and quality customer service
• Complete check in and check out of library materials
• Renew and verify the circulation status of Library materials
• Assist customers in the use of technology
• Enter data into the Library's automated system
• Prepare and process supply orders and requisitions
• Process Library card applications
• Process incoming and outgoing material (mail, interchange, etc.)
• Prepare budget reports
• Prepare staff schedules as assigned
• Train part‑time staff and/or volunteers
• Process holds
• Perform other duties as assigned

Skills

Excellent communication skills

Customer service oriented

Fast paced team environment

Diversity aware

Organized with good attention todetail

Flexible and adaptable

Standing for long periods

Public service background

Education

High School Diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

We offer thousands of free programs every day for people from all walks of life—immigrants learning a new language, aspiring entrepreneurs launching their dreams, children discovering the world, people of all ages exploring arts and culture. And we give patrons millions of opportunities to enjoy one of life’s greatest satisfactions: the discovery of a good book. Now’s your chance to join the best team in Brooklyn! The Library for Arts and Culture (LAC) is the newest location within BPL’s system, and its specialization caters to Adult Collections and Programs. Located in the L10 building in the Downtown Brooklyn Arts District, LAC is a tenant of L10 with BAM, MoCADA and 651 Arts. From this central location, LAC staff will work with BPL Presents—the library’s performance and exhibition department—to produce arts and culture programs that are culturally, academically and socially engaging. BPL Presents programs include author talks, artist workshops, music performances, and installations. LAC staff‑led programs also include professional development artist workshops, networking events, resource and research support, outreach and hosting tours/class visits.

Under the direct supervision of the Branch Manager the Office Aide will perform direct public service to all age groups in the culturally diverse community of Brooklyn including circulation desk, data entry, training, evaluation and supervision of part‑time staff. Background experience in and/or appreciation for The Arts highly recommended.

The Office Aide position is responsible for delivering excellent customer service as well as routine administrative and clerical duties. Will assist in the hiring, recruitment, and training of arts‑focused part‑time staff and volunteers, and provide Library customers with prompt and excellent customer services. Maintains, processes, and prepares paperwork, generates reports, coordinates schedules, and completes data entry. Assist customers with library services, applications, technology, holds and circulation desk activities. Will communicate and interpret Library policy and procedure as necessary. This is a full‑time, union, non‑exempt position. The hiring salary for this position is $34,379.80.

Responsibilities

• Direct public service and quality customer service
• Complete check in and check out of library materials
• Renew and verify the circulation status of Library materials
• Assist customers in the use of technology
• Enter data into the Library's automated system
• Prepare and process supply orders and requisitions
• Process Library card applications
• Process incoming and outgoing material (mail, interchange, etc.)
• Prepare budget reports
• Prepare staff schedules as assigned
• Train part‑time staff and/or volunteers
• Process holds
• Perform other duties as assigned

Qualifications

• High School Diploma or equivalent is required
• A minimum of at least 1 year experience in an office environment with an emphasis on clerical duties
• Knowledge of Microsoft Office (Outlook, Word, Excel)
• Excellent communication skills
• Experience working in an customer service oriented environment
• Ability to work in a fast paced, team environment
• Familiar with working in a diverse workforce
• Must be organized with good attention to detail
• Willing to be flexible and adapt in different situations
• Ability to work evenings and weekends
• Lifting material up to and not to exceed 40 lbs
• Standing for long periods
• Bending, Stooping, or crouching
• Public service within the community (ex. outreach, school visits, fairs, etc.)

We seek professionals dedicated to providing excellent customer service, developing fruitful partnerships in the community, and implementing programs aligned with our mission and vision. You will be immersed in a motivating and challenging environment where innovation is key to the organization. If you are looking to be a part of a stimulating workplace that is highly regarded by its culturally diverse community, BPL is the place to be.

Brooklyn Public Library is an equal opportunity employer.

Brooklyn Public Library is one of the nation’s largest library systems and among New York City’s most democratic institutions.

We offer thousands of free programs every day for people from all walks of life—immigrants learning a new language, aspiring entrepreneurs launching their dreams, children discovering the world, people of all ages exploring arts and culture. And we give patrons millions of opportunities to enjoy one of life’s greatest satisfactions: the discovery of a good book. Now’s your chance to join the best team in Brooklyn!