Office Administrator – UniFirst

UniFirst Careers; Melrose Park (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401K with Company Match

Profit Sharing

Health Insurance

Employee Assistance Program

Life Insurance

Paid Time Off

Direct Payroll Deposit

Tuition Reimbursement

Employee Discount

Job summary

UniFirst in Melrose Park, IL seeks an Office Administrator to provide administrative, financial, and HR support to keep the location running smoothly. The role blends payroll support, accounts receivable, purchasing card management, and financial transactions with onboarding, employee record-keeping, and separation processing.

You will manage multiple priorities, serve as a dependable resource for employees, and help ensure accuracy and compliance across processes.

Qualifications

• Two-year degree or two-four years related experience or training.
• Ability to write reports and business correspondence.
• Ability to solve practical problems with limited standardization.
• Ability to interpret written, oral, diagram, or schedule instructions.
• Ability to operate computer systems and standard software including Word, Excel, PowerPoint, Access.
• Strong ability to communicate and present information to varied audiences.
• Ability to calculate figures such as discounts, interest, and percentages.

Responsibilities

• Process employee separations and update required systems.
• Support payroll activities ensuring accuracy and policy compliance.
• Complete financial and administrative transactions including vouchering and receipts.
• Monitor AR metrics and improve collections and reduce balances.
• Evaluate prospective customers per AR/credit guidelines.
• Manage Purchasing Card program including reconciliation and reporting.
• Maintain employee records and HR data in systems.
• Process compensation changes including bonuses and incentives.
• Prepare reports and presentations as needed.
• Provide superior customer service in all interactions.

Skills

Payroll support

Accounts receivable

HR support

Customer service

Communication

Multitasking

Record-keeping

Education

Two-year degree

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

We are seeking an Office Administrator to provide administrative, financial, and HR support that keeps our location running smoothly day to day. This is a versatile, high-visibility role that blends operational responsibilities such as payroll support, accounts receivable, purchasing card management, and financial transactions with people-focused work, including new hire onboarding, employee record-keeping, and separation processing.

In this role, you will exercise sound judgment and attention to detail to manage multiple priorities at once, serve as a dependable resource for employees, hiring managers, and leadership, and help ensure accuracy and compliance across a wide range of administrative and financial processes. As a key point of contact for both new and current employees, you will play an important role in supporting a positive, well-organized workplace experience.

Operational Responsibilities:

• Process employee separations, including termination documentation and required system updates.
• Support payroll activities, ensuring accuracy and policy compliance.
• Complete financial and administrative transactions in a timely manner, including vouchering and cash receipts.
• Monitor AR metrics and develop strategies to improve collections and reduce outstanding balances.
• Evaluate prospective customers in accordance with established AR and credit assessment guidelines.
• Manage the Purchasing Card (P-Card) program, including reconciliation, compliance, and reporting.
• Maintain employee personnel records and update job-related information in HR systems.
• Process employee compensation changes, including bonuses, incentives, and other supplemental payments.
• Prepare and distribute business correspondence, reports, and presentations as needed.
• Provide superior customer service in all interactions with customers.

Preboarding & Onboarding:

• Administer new hire onboarding, including pre-employment screening and employment documentation.
• Track new hire paperwork through to completion and reach out to new hires who are not making sufficient progress.
• Keep new hires informed before their start date, providing task updates, first-day details, and acting as their point of contact.
• Deliver a welcoming and informative day-one experience including; leading UniFirst's orientation presentation, informing new hires of benefit options and deadlines, and ensuring they are set up with all necessary tools and resources.

Management Responsibilities:

• Supervise, coach, and direct office personnel to ensure operational efficiency and adherence to company standards.

Support Responsibilities:

• Provide administrative and operational support to the Location Manager and other location leadership team members.
• Serve as a primary resource and liaison for employees regarding corporate programs, policies, and processes.
• Support sales business growth efforts through effective coordination and administrative assistance.
• Coordinate and facilitate corporate programs and communications at the local level.
• Build and maintain positive relationships through effective communication with internal and external customers.

• Two-year degree from an accredited college or university or two-four years related experience and/or training; or equivalent combination of education and experience.
• Ability to write reports and business correspondence.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to operate computer systems and learn standard software programs, including Microsoft Word, Excel, PowerPoint, and Access, as well as the ABS/AMS client used to manage the customer support database.
• Strong ability to communicate and present information effectively to varied audiences, including management, clients, and customers.
• Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.

Benefits & Perks:

401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Direct Payroll Deposit, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

If you require an accommodation during any part of the application process due to a disability or medical condition, please contact us by email at [e-mail](opens in new window) or through our EthicsFirst portal at UniFirst.ethicspoint.com. You may also call the EthicsFirst Hotline at [phone] to let us know the nature of your request.

UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.