Office Administrator - UniClean

UniFirst Corporation; Hudson, Northern (NH, KY); Hybrid; USD 42,000 - 55,000; Full time

Benefits offered by this job

401K with Company Match

Health Insurance

Paid Time Off

Tuition Reimbursement

Life Insurance

Direct Payroll Deposit

30% Employee Discount

Employee Referral Bonuses

Job summary

UniClean, a division of UniFirst Corporation, is seeking an Office Administrator to support daily operations at our location. You will handle AMS, invoicing, accounts receivable, vendor files, and payroll-related tasks, working with the location management team and customers.

You should have a high school diploma, 2–4 years of admin experience, strong organizational and communication skills, and proficiency with Word/Excel/PowerPoint/Access. This is a hands-on role in a busy office.

Qualifications

• High school diploma or equivalent required.
• 2–4 years of related administrative, office, or business experience preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Access.
• Comfortable learning UniFirst systems and computer applications.
• Strong written communication skills, including reporting.
• Discretion handling confidential information.

Responsibilities

• Manage daily office activities and administrative workflow for the location.
• Enter orders, process customer maintenance, verify new accounts, and support AMS.
• Communicate with customers, vendors, and management by phone and in person.
• Assist Location Manager with HR tasks and payroll records.
• Manage purchase orders and financial activities including invoices and vendor files.
• Handle accounts receivable and collections toward aging targets.
• Coordinate workflow of office staff and support additional needs.

Skills

Organizational skills

Communication skills

Time management

Discretion with confidential info

Multitasking

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Job description

UniClean, a specialized division of UniFirst Corporation, provides cleanroom cleaning and garment services to the pharmaceutical, biotech, semiconductor, electronics, and other controlled environment industries. Our specialized services help customers maintain the strict cleanliness and contamination-control standards required in these critical environments.

We are looking for an Office Administrator to play a key role in the day-to-day operations of our UniClean location. This position supports a broad range of administrative and operational activities, including customer accounts, financial processes, employee administration, and the location management team. Working closely with Team Partners, customers, vendors, and leadership, the Office Administrator helps ensure the location runs smoothly and efficiently.

Responsibilities

• Manage daily office activities and administrative workflow while providing support to the location management team.
• Perform Account Management System (AMS) responsibilities, which may include entering orders, processing customer maintenance, following up with customers, verifying new accounts, and providing administrative support.
• Communicate with internal and external customers by phone and in person, helping address questions and escalating issues to the appropriate member of management when needed.
• Support the Location Manager with human resources activities, including maintaining confidential employee files and required employment records and logs, and performing payroll-related duties as required.
• Manage purchase orders for quality and non-quality related purchases for the location.
• Support financial activities including processing and submitting invoices for approval and payment, maintaining vendor files, customer billing, posting checks and deposits, and ordering general office supplies.
• Manage accounts receivable and collection activities, working toward established aging targets for accounts over 30, 60, 90, and 180 days.
• Help coordinate and direct the workflow of office staff and support other administrative and operational needs as assigned.

Qualifications

What We’re Looking For

• High school diploma or equivalent experience required.
• 2–4 years of related administrative, office, or business experience preferred.
• Strong organizational, communication, and time-management skills.
• Comfortable communicating with Team Partners, customers, vendors, and members of management.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Access.
• Comfortable learning UniFirst systems and computer applications.
• Strong written communication skills, including preparing reports and business correspondence.
• Comfortable working with financial information and performing calculations involving discounts, interest, commissions, percentages, and other business-related figures.
• Demonstrated discretion when handling confidential information.
• Strong organizational skills with the ability to manage multiple priorities and support the workflow of an active office environment.
• Comfortable sitting and/or standing for extended periods, up to approximately eight hours.

Why Join UniClean?

At UniClean, we support industries where cleanliness, quality, and contamination control are essential. We provide specialized cleanroom garments and contamination-control services that help customers maintain clean and controlled environments across industries including pharmaceutical, biotechnology, medical device, semiconductor, electronics, and advanced manufacturing.

UniClean is part of UniFirst Corporation.

UniFirst is a North American leader in the supply and servicing of uniform and workwear programs, facility service products, and first aid and safety supplies. UniFirst helps more than 2 million workers across industries stay safe, productive, and professional. In addition to partnering with leading brands, UniFirst manufactures its own branded workwear, protective clothing, and facility products. Guided by our mission—to serve the people who do the hard work, helping them succeed and deliver for what gives their lives meaning, we are dedicated to Always Deliver for our customers, Team Partners, and the communities we serve.

Benefits & Perks

• 401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Direct Payroll Deposit, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses

Equal Opportunity Employer

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call to let us know the nature of your request.

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

If you require an accommodation during any part of the application process due to a disability or medical condition, please contact us by email at [e-mail] or through our EthicsFirst portal at UniFirst.ethicspoint.com. You may also call the EthicsFirst Hotline at [phone] to let us know the nature of your request.