Office Administrator (Salt Lake City, Utah)

EMCOR Group; Sandy (UT); Sur place; USD 49 000 - 65 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision coverage

Health savings account

Flexible spending accounts

Life insurance

Disability insurance

401(k) plan

College Coach

Employee assistance program

Résumé du poste

Control Solutions Group, Inc. in Salt Lake City, UT seeks an organized Office Administrator to anchor Utah branch operations. You will manage daily office logistics, guest relations, onboarding, and events while maintaining a welcoming, culture-first environment for the team.

The role covers facility oversight, fleet coordination, vendor liaison, and internal communications to support a productive workplace. A proactive, detail-oriented professional is ideal.

Qualifications

• Proven experience in office administration, hospitality, or a related role.
• Excellent communication and interpersonal skills; ability to interact professionally with all levels of the organization.
• Proficient in Microsoft Office and standard office management software.
• A proactive, "can-do" attitude with a passion for building and maintaining positive team culture.

Responsabilités

• Reception & Guest Relations: Serve as the primary face of the office. Greet all visitors and clients in a professional, welcoming manner, and coordinate arrival logistics to ensure a positive first impression of the company.
• Facility Oversight: Manage all aspects of daily office operations, including coordinating with cleaning vendors, overseeing building maintenance requests, and ensuring the physical space remains organized, professional, and welcoming.
• Fleet Management: Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and general upkeep to ensure company vehicles are safe, clean, and ready for field support.
• Inventory & Supplies: Maintain all office and break room inventories. Proactively manage ordering to ensure the team is fully supported with necessary supplies and provisions.
• Onboarding Coordination: Act as a key point of contact for new hires. Manage the preparation of new workstations, welcome packets, and initial office tours to ensure every new team member feels integrated and prepared from day one.
• Catering & Meeting Support: Coordinate catering and logistical support for in-office meetings, technical trainings, and client presentations, ensuring a seamless experience for all attendees.
• Communication Hub: Serve as the friendly, organized "face" of the office, assisting with officewidecommunications and ensuring team needs are met with a proactive, service-oriented approach.

Connaissances

Office administration

Hospitality

Communication skills

Microsoft Office

Team collaboration

Outils

Microsoft Office Suite

Description du poste

About Us

We offer complete building controls and engineering solutions, including precision design, software programming, graphics, and commissioning. Combining leading-edge technology, open-protocol solutions, and customized service, we help clients improve building management for greater efficiency, comfort, and security.

Job Summary

Control Solutions Group, Inc., an EMCOR Group company, seeks an organized, hospitality-minded, and proactive Office Administrator to join our Salt Lake City, Utah team.

In this role, the Office Administrator will serve as the anchor for our Utah branch operations. This pivotal role is responsible for the seamless daily logistics of our office, ensuring that our workspace remains a productive, comfortable, and welcoming environment for our entire team.

This role requires a \"culture-first\" mindset, with a proven ability to manage multiple priorities—from facility logistics and vendor coordination to event planning and employee onboarding activities. The ideal candidate will be a detail-oriented professional who takes pride in creating a workplace where employees feel supported and valued.

#CSG

#LI-DB1

Essential Duties & Responsibilities

Facility, Fleet & Office Operations

• Reception & Guest Relations: Serve as the primary face of the office. Greet all visitors and clients in a professional, welcoming manner, and coordinate arrival logistics to ensure a positive first impression of the company.


• Facility Oversight: Manage all aspects of daily office operations, including coordinating with cleaning vendors, overseeing building maintenance requests, and ensuring the physical space remains organized, professional, and welcoming.


• Fleet Management: Oversee branch vehicle logistics, scheduling, maintenance tracking, registration renewals, and general upkeep to ensure company vehicles are safe, clean, and ready for field support.


• Inventory & Supplies: Maintain all office and break room inventories. Proactively manage ordering to ensure the team is fully supported with necessary supplies and provisions.

Employee Experience & Culture

• Team Engagement: Coordinate and facilitate a regular “Office Lunch\" for the entire staff, handling menu selections, order placement, and delivery logistics to promote team bonding.


• Event Planning: Take full ownership of internal events, including holiday celebrations, family appreciation events, and in-office training sessions. Manage everything from venue/catering logistics to internal marketing and execution.


• Workplace Environment: Maintain office aesthetics through seasonal decoration and workspace improvements that keep the office environment comfortable and morale high.

Talent & Operational Support

• Onboarding Coordination: Act as a key point of contact for new hires. Manage the preparation of new workstations, welcome packets, and initial office tours to ensure every new team member feels integrated and prepared from day one.


• Cross-Functional Flexibility: Provide adaptable, hands-on support across various departments, stepping in to assist team members with ad-hoc projects, administrative tasks, and operational responsibilities as business needs evolve.


• Catering & Meeting Support: Coordinate catering and logistical support for in-office meetings, technical trainings, and client presentations, ensuring a seamless experience for all attendees.


• Communication Hub: Serve as the friendly, organized \"face\" of the office, assisting with officewidecommunications and ensuring team needs are met with a proactive, service-oriented approach.

Qualifications

• Proven experience in office administration, hospitality, or a related role.


• Excellent communication and interpersonal skills; ability to interact professionally with all levels of the organization.


• Proficient in Microsoft Office and standard office management software.


• A proactive, \"can-do\" attitude with a passion for building and maintaining positive team culture.

Benefits

We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125177&hashed=915191790) .

Geographic Disclosure

Salt Lake City, Utah

Compensation Range

$49,000.00 to $65,000.00 / year(Commensurate with experience)

ID

2026-52424

Company

Control Solutions Group, Inc.

Category

Administrative Services

Position Type

Full-Time

Location Type

Onsite