Office Administrator / Receptionist

Arizona Autism United; Chandler (AZ); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health benefits

401K plan

Paid time off

Paid holidays

Paid maternity/paternity leave

Job summary

Arizona Autism United, a leading nonprofit in Maricopa County, seeks an Office Administrator/Clinic Receptionist in Chandler to be the first point of contact for clients and staff. The role runs 8:45 a.m.–5:15 p.m. daily, full-time, with a comprehensive benefits package.

Starting pay is $21.00–$24.00 per hour, dependent on experience and education. You will open/close the clinic, greet families, manage calls, and support the clinical team with scheduling, HR coordination, and facility

Qualifications

• HS Diploma or GED required.
• Some administrative experience required.
• Experience working with confidential information.
• Good working knowledge of Microsoft Office, Word and Excel.
• Successful experience in a role that required strong organizational skills and a high attention to detail.
• Experience with or knowledge of autism spectrum disorders preferred.
• Must be able to successfully pass a fingerprint clearance check and other related hiring requirements.
• Must be able to successfully pass a Tuberculosis Test.
• Bilingual a plus.

Responsibilities

• Open and close the clinic.
• Greet families and visitors; check clients in and out of service appointments with clinicians;resolve challenges effectively.
• Answer all main line office calls and route callers appropriately.
• Maintain office and clinic supplies and inventory; perform light cleaning and organization daily.
• Manage the mail and faxes for the clinic.
• Provide support for the Service Operations team, including but not limited to scheduling.
• Assist Human Resources in greeting and assisting new staff (I.e., completing I-9 forms, notarizations, etc.).
• In conjunction with the Facilities Department, help carry out and implement procedures for ensuring the facility meets or exceeds all location-specific requirements (i.e., fire inspections, cleaning and sanitation procedures, evacuation drills, etc.) and assist and help manage facilities related issues as they arise.
• Communicate and coordinate with outside vendors as needed.

Skills

Administrative experience

Strong organizational skills

Attention to detail

Bilingual a plus

Education

HS Diploma or GED

Tools

Microsoft Office

Word

Excel

Job description

Arizona Autism United is a leading nonprofit service organization for children and families affected by autism in and around Maricopa County. We provide a wide range of supports and therapies and are currently expanding locations and programs across the Valley. We are growing and this is an exciting time to join aTop Workplace winner,with many opportunities for future career growth!

We are searching for an Office Administrator / Clinic Receptionist to represent our agency as the first point of contact for both clients and staff at our clinic location in CHANDLER. This position will coordinate and perform duties to ensure the clinic operates efficiently and smoothly including opening and closing the clinic (the work schedule is 8:45 a.m.- 5:15 p.m.) In addition, they will help to support the daily tasks and programs of the clinical team.

This is a full-time position with a comprehensive benefit package. The starting pay range is $21.00 - 24.00 per hour (depending on experience and education).

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Open and close the clinic
• Greet families and visitors; check clients in and out of service appointments with clinicians;resolve challenges effectively
• Answer all main line office calls and route callers appropriately
• Maintain office and clinic supplies and inventory; perform light cleaning and organization daily
• Manage the mail and faxes for the clinic
• Provide support for the Service Operations team, including but not limited to scheduling
• Assist Human Resources in greeting and assisting new staff (I.e., completing I-9 forms, notarizations, etc.)
• In conjunction with the Facilities Department, help carry out and implement procedures for ensuring the facility meets or exceeds all location-specific requirements (i.e., fire inspections, cleaning and sanitation procedures, evacuation drills, etc.) and assist and help manage facilities related issues as they arise
• Communicate and coordinate with outside vendors as needed

QUALIFICATIONS & REQUIREMENTS

• HS Diploma or GED required
• Some administrative experience required
• Experience working with confidential information
• Good working knowledge of Microsoft Office, Word and Excel
• Successful experience in a role that required strong organizational skills and a high attention to detail
• Experience with or knowledge of autism spectrum disorders preferred
• Must be able to successfully pass a fingerprint clearance check and other related hiring requirements
• Must be able to successfully pass a Tuberculosis Test
• Bilingual a plus

Benefits:

Join an organization with a great culture and supportive leadership that believes in work/life balance. AZA United is a Top Workplace winner because we provide a collaborative work environment focused on transparent communication, teamwork and professional growth! In addition, you will receive the following benefits:

• Competitive pay+ Scheduled Raise Program
• An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic lifeinsurance;
• A401K plan with up to 4% match after one year of service
• Generous paid sick time and PTO, and 12 Paid Holidays
• Paid Maternity/Paternity Leave

Autism knows no race, religion, gender, or identity. We need and value diversity and inclusion in our workforce in order to fully support our families. AZA United welcomes applicants of any race, age, religion, gender, identity or any other aspect which makes you unique.

To learn more about AZA United, visit our website or check out our Glassdoor page. https://azaunited.org/jobs-careers/why-work-for-aza-united

Arizona Autism United (AZA United) complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources department.