Office Administrator (Part-time, 20 hours/week)

The Johns Hopkins University Applied Physics Laboratory; Laurel (MS); On-site; USD 30,000 - 50,000; Part time

Job summary

An established industry player is looking for a Group Office Administrator to provide essential support within a dynamic team. This part-time role involves managing administrative tasks for the Information Fusion and Artificial Intelligence group, including document management, scheduling, and onboarding. The ideal candidate will possess strong communication and computer skills, with a focus on dependability and discretion. Join a vibrant and inclusive workplace that values growth and impactful contributions in defense and science. This is a fantastic opportunity for those seeking to make a difference while balancing work and life commitments.

Benefits

Comprehensive Benefits

Inclusive Culture

Opportunities for Growth

Qualifications

• 5+ years of administrative support experience or equivalent education.
• Excellent communication and computer skills required.

Responsibilities

• Provide daily administrative support to 25+ staff members.
• Assist with travel arrangements and meeting logistics.
• Manage financial tracking and reporting.

Skills

Administrative Support

Communication Skills

Excel Proficiency

Word Proficiency

PowerPoint Proficiency

Dependability

Education

High School Diploma

Bachelor's Degree

Tools

MINK

Job description

Description

We are seeking an experienced and personable Group Office Administrator to join our team of highly qualified staff members. As a Group Office Administrator, you will primarily support the Information Fusion and Artificial Intelligence (A4I) group in the Non-Kinetic Warfare Branch (A4), with potential assistance to other groups within the branch as needed.

Note: This is a part-time position, 20 hours a week.

Responsibilities

• Provide daily administrative and office support to 25+ staff members in A4I, including document management, tracking group activities, onboarding, and scheduling.
• Assist with travel arrangements, meeting logistics, and strategic planning support.
• Manage financial tracking and reporting using APL tools like MINK.
• Support security functions as the Group Security Representative, including training and maintaining security documentation.
• Coordinate hiring, onboarding, and office setup for new staff.
• Track group resources, supplies, and equipment maintenance.

Qualifications

• High School diploma with academic excellence or a Bachelor's degree with relevant experience.
• At least 5 years of administrative support experience or equivalent education and experience.
• Dependability, initiative, and discretion in handling sensitive information.
• Excellent communication and computer skills, including proficiency in Excel, Word, and PowerPoint.
• Ability to obtain a Secret clearance; U.S. citizenship required.

Preferred qualifications include a college degree, knowledge of APL policies, and technical writing skills.

About Us

The Johns Hopkins University Applied Physics Laboratory (APL) offers a vibrant, inclusive culture with opportunities for growth and impactful work in defense, space, and science. We provide comprehensive benefits and a commitment to diversity and inclusion. Learn more at our careers page.