Office Administrator

Heartland Coca-Cola Bottling Company, LLC; Needham (MA); Sur place; USD 48 000 - 64 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Life insurance

Paid time off

Tuition reimbursement

Résumé du poste

Coca-Cola Beverages Northeast in Needham, MA is seeking an Office Administrator to handle settlement and cashiering duties in a Sales & Distribution Center. You will review driver paperwork, ensure proofs of delivery, prepare imaging, resolve discrepancies, and maintain cash controls as part of a cross-functional admin team.

The role requires 2–5 years in an office setting, proficiency in Microsoft Office, and willingness to travel occasionally; BASIS rounting and SAP experience are a plus.

Qualifications

• High school diploma or GED required.
• Associate degree or equivalent preferred.
• 2–5 years of experience in an office environment required.
• Experience in cash room environment preferred.
• Experience using BASIS route accounting system preferred.
• Strong analytical, organizational and problem solving skills.
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word.
• Valid driver’s license and ability to travel occasionally.

Responsabilités

• Review and verify end of day driver paperwork.
• Ensure proof of deliveries are included in driver paperwork.
• Prepare driver paperwork for imaging.
• Research and resolve driver overages and shortages.
• Run daily route status report to verify that all delivery routes have been settled.
• Review settlement exception report and resolve issues.
• Report settlement issues to accounting department.
• Troubleshoot handheld issues impacting settlement.
• Maintain cash reconciliation and driver deposit log.
• Perform cashiering duties including Fed-Ready status of deposit.
• Prepare deposit for pick-up by armored car service.
• Ensure security of route cash.
• Receive and verify full service bag count.
• Count full service cash and finalize handheld.
• Validate proper use of cash drop log.
• Research mail checks, print back-up and code in Payment Manager.
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned.

Connaissances

Analytical skills

Organizational skills

Problem solving

Communication

Formation

High school diploma or GED

Associate’s degree preferred

Outils

Microsoft Office

Outlook

Excel

Word

BASIS route accounting

SAP

Description du poste

Select how often (in days) to receive an alert:

• Schedule: Monday - Friday 10 am- 6:30 pm
• Basic Requirements: Previous cashier/cash office experience preferred. Must be willing to cross train to learn other Office Administrator duties to cover for vacations and absences. Experience with Microsoft Suite preferred. SAP experience a plus!

Build a career where your work matters to the business, the customer, and the communities we serve.

Be part of Coca-Cola Beverages Northeast, a locally rooted, people-first organization where meaningful work, long-term growth, and community impact come together.

Why Coke Northeast?

• You’ll join a company that serves local communities across the Northeast and invests in the people behind the work.
• You’ll be part of a culture that values development, collaboration, and fresh perspectives at every level.
• You’ll build a career with the scale, stability, and opportunity of a trusted, iconic brand.

Job Description

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

• Review and verify end of day driver paperwork
• Ensure proof of deliveries are included in driver paperwork
• Prepare driver paperwork for imaging
• Research and resolve driver overages and shortages
• Run daily route status report to verify that all delivery routes have been settled
• Review settlement exception report and resolve issues
• Report settlement issues to accounting department
• Troubleshoot handheld issues impacting settlement
• Maintain cash reconciliation and driver deposit log
• Perform cashiering duties including Fed-Ready status of deposit
• Prepare deposit for pick-up by armored car service
• Ensure security of route cash
• Receive and verify full service bag count
• Count full service cash and finalize handheld
• Validate proper use of cash drop log
• Research mail checks, print back-up and code in Payment Manager
• Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned

Job Requirements

• High school diploma, GED or equivalent required
• Associate’s degree or equivalent preferred
• 2-5 years of experience in an office environment required
• Experience in cash room environment preferred
• Experience using BASIS route accounting system preferred
• Strong analytical, organizational and problem solving skills
• Strong attention to detail and accuracy skills
• Basic proficiency in Microsoft Office applications including Outlook, Excel and Word
• Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.
• Ability to occasionally travel, as business needs require.

Benefits & Perks

Eligible employees may have access to a comprehensive benefits package, which may include medical, dental, and vision insurance, a 401(k) with company match, life insurance, paid time off, fitness reimbursements, tuition reimbursement, employee discounts, scholarship opportunities, and more.

*Benefits eligibility and offerings may vary based on position, location, employment type, and union governance.

Background Verification

Employment with Coke Northeast is contingent upon the satisfactory completion of a pre-employment background verification. Depending on the role, this process may include a criminal background check, drug screening, and/or review of driving records in accordance with company guidelines and applicable laws.

Equal Opportunity Employer

Coke Northeast is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, veteran status, disability, or any other legally protected status under federal, state, or local law.

Massachusetts Notice

Under Massachusetts law, it is unlawful for an employer to require or administer a lie detector test as a condition of employment or continued employment. Violations of this law may result in criminal penalties and civil liability.