Office Administrator - Part Time

WebTPA; San Antonio (TX); On-site; USD 16,531 - 22,041; Part time

Job summary

A leading insurance company in San Antonio is seeking a part-time Office Administrator to greet visitors and support the Office Manager. The role includes managing the lobby area, maintaining common spaces, and assisting with administrative tasks. Ideal candidates will have a high school diploma and at least 6 months of related experience in an administrative function. This position offers a supportive work environment with opportunities for growth.

Qualifications

• 6+ months related work experience.
• No supervisory/management experience required.
• Ability to keep information confidential.

Responsibilities

• Greets visitors and manages lobby area.
• Coordinates maintenance cleaning and repairs.
• Assists Office Manager with events and mailings.

Skills

Windows proficiency

Outlook for email

Advanced Excel skills

PowerPoint for slideshows

Time management

Confidentiality in HR

Education

High school diploma or GED

Job description

Join to apply for the Office Administrator - Part Time role at WebTPA

The Office Administrator is responsible for greeting guests and visitors to WebTPA and offering support to the Office Manager and Employees.

Overview

The Office Administrator is responsible for greeting guests and visitors to WebTPA and offering support to the Office Manager and Employees.

Responsibilities

• Enters all visitor information into Aware Manager and notifies security.
• Greets visitors at security check in and welcomes in front lobby.
• Manages lobby area.
• Cleans and maintains common areas, conference rooms, break rooms and kitchen areas.
• Ensures breakrooms are fully stocked with water, tea, coffee, soda, and snacks.
• Coordinates routine maintenance cleaning and repairs.
• Monitors and maintains company birthday and anniversary roster.
• Assists Office Manager with cultural activities, quizzes, events and prizes and mailings.
• Sends flowers to employees during bereavement and special occasions within established guidelines.
• Assist the Talent Development team by creating New Hire Binders.
• Sings for all packages and delivers.
• Purchase orders for basic office supplies.

Required Education

High school diploma or GED

Qualifications

• 6+ months related work experience
• No supervisory/management experience required
• As a member of the HR team, ability to keep information confidential is a must. Also, the ability to assess information shared, time management and ability to know who to go to in critical or sensitive situations must be exercised on a daily basis.
• Ability to function in Windows, to use Outlook for e-mail and to navigate on the Internet.
• Ability to perform advanced-level word processing tasks and advanced-level Excel tasks.
• Ability to use Power Point for slideshows

General Physical Demands

• Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

Equal Employment Opportunity

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative

Industries

• Insurance

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