Office Administrator - MasterCorp Laundry Plant, Hilton Head

MasterCorp, Inc.; Beaufort (SC); On-site; USD 42,000 - 58,000; Full time

Job summary

MasterCorp, Inc. in Hilton Head, SC is seeking an Office Administrator to coordinate office activities and support management with clerical tasks. This in-office role oversees the daily workflow of administrative staff and ensures efficient operations.

You will assist in payroll consolidation, invoicing, billing support, and document control, while handling scheduling, travel, and vendor communications. Strong organization and communication are essential.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum two years of related work experience.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate office activities and provide clerical support to management.
• Oversee staffing and daily workflow of administrative staff.
• Assist in payroll information consolidation and respond to inquiries.
• Consolidate invoices and liaise with Accounts Payable and vendors.
• Create/update databases and records for financial information.
• Support Accounts Receivable with billing and inquiries.
• Track pricing, contract renewals, and distribute communications.
• Prepare proposals for scope changes and new clients.
• Coordinate meetings, travel, and scheduling; maintain logs and metrics.
• Maintain MasterCorp’s high cleanliness and workspace standards.

Skills

Action oriented

Optimizes work processes

Collaborates

Courage

Situational adaptability

Customer focus

Drives results

Education

Associate's degree or equivalent

2+ years related experience

Tools

Microsoft Office

Job description

Join Our Team at MasterCorp, Inc.!At MasterCorp, Inc., we provide exceptional service and innovative solutions in the hospitality industry. As a leader in our field, we believe in the power of teamwork, integrity, and a commitment to excellence. Our dynamic and inclusive workplace foster growth, creativity, and the opportunity to make an impact. We are looking for passionate and driven individuals to join our team and help us continue to deliver outstanding results for our clients.

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management. This position oversees the staffing of and daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations.

This position is In Office and located in Hilton Head

COMPETENCIES REQUIRED

• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

• Optimizes Work Processes – Knows the most effective and efficient processes to get things done, with a focus on continuous improvement.

• Collaborates – Builds partnerships and works collaboratively with others to meet shared objectives.

• Courage – Steps up to address difficult issues and says what needs to be said.

• Situational Adaptability – Adapts approach and demeanor in real time to match the shifting demands of different situations.

• Customer Focus – Builds strong customer relationships and delivers customer‑centric solutions.

• Drives Results – Consistently achieves results, even under tough circumstances.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maintain an excellent business relationship with clients, vendors, and Associates.

• Assist in payroll information consolidation for weekly submission - answer inquires from Payroll staff and/or Associates.
• Assist with consolidation of invoices and transmission to Accounts Payable. Answer inquires of vendors and Accounts Payable staff.
• Create and update databases and records for financial information and other data.
• Support Accounts Receivable with billing. Respond to inquiries from Accounts Receivable staff.
• Assist in making past due calls to clients as necessary.
• Track annual pricing including automatic pricing increases. Notify clients of pricing changes as necessary.
• Track contract renewals dates – update Regional Director (RD) as needed.
• Responsible for requisition, distribution and tracking of petty cash.
• Perform bank deposits as needed and record properly.
• Generate and distribute weekly Metrics.
• Ensure all Associate communication boards are updated.
• Assist in ensuring all document logs are maintained and up to date for each division.
• Assist in drafting proposals for scope of work changes.
• Assist in drafting proposals for potential new clients.
• Facilitate Associate benefit and payroll questions by working with Human Resource Representative, Payroll Department, and RD.
• Assist in monitoring Fleetio and GPS of the vehicle fleet.
• Respond to all new business inquires and client requests - communicate to Division Manager or RD promptly.
• Facilitate client concerns to appropriate operations managers.
• Plan and coordinate meetings and appointments.
• Assist in tracking due dates for Division Managers.
• Gather weekly schedules and reports from Division Managers.
• Order office and breakroom supplies as needed.
• Distribute mail/packages received promptly.
• Send outgoing mail via USPS, Fedex, and/or UPS.
• Assist in gathering weekly schedules and forecasts.
• Maintain office and breakroom to MasterCorp’s high cleanliness standards.

EXPERIENCE AND EDUCATION

• Associate’s Degree in field directly related to position or equivalent combination of education and work experience
• Minimum two (2) years of experience related to the position with progressive responsibility

OTHER QUALIFICATIONS

• Must be proficient with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong supervisory and leadership skills.
• Ability to prioritize tasks and to delegate them when appropriate.

TRAVEL REQUIREMENTS

Rarely – on average 5% of travel on a quarterly basis

WORK ENVIRONMENT

This job operates in a professional office environment routinely using standard office equipment such as computers, phones, copiers, faxes, and filing cabinets.

The is not limited to the above-mentioned job description and may be requested to do additional tasks as directed by MasterCorp Management.

Physical Requirements:

This position frequently requires standing, walking, pushing, pulling, moving, lifting (up to 25 lbs), bending, reaching, occasional ascending/descending, and repetitive motions. Employee must be able to perform the essential functions of the position satisfactorily, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job.

Equal Opportunity Employer Statement:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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