Office Administrator / Legal Assistant - Estates & Trusts

https:/jobs.gogpac.com/gpac/search/Apply/all/402/504155546/Office%20Administrator%20_%20Legal%20Assi; Pittsburgh (Allegheny County); On-site; USD 55,000 - 65,000; Full time

Job summary

Join a respected, family-owned law firm in Pittsburgh as an Office Administrator / Legal Assistant. This role is pivotal in providing organized, compassionate support during sensitive client transitions, involving responsibilities like document preparation and client management within estate planning.

Qualifications

• 2+ years of experience in a law firm or estate planning role.
• Solid understanding of probate procedures preferred.
• Experience with legal software is a plus.

Responsibilities

• Prepare, format, and file estate planning documents and probate filings.
• Manage client communications with professionalism and empathy.
• Schedule and coordinate meetings, maintaining attorney calendars.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Tools

Microsoft Office Suite

Job description

Actively interviewing - APPLY NOW!!

We're Hiring: Office Administrator / Legal Assistant – Estates & Trusts
Location: Pittsburgh, PA | On-site | $55k-$65k

Join a respected, family-owned law firm in Pittsburgh that provides comprehensive estate planning, elder law, and business planning services — from drafting wills and trusts to implementing advanced tax strategies and asset protection techniques.

This is more than just an admin role — it's the heartbeat of the office. You’ll play a critical part in delivering compassionate, organized, and reliable support for clients during some of life’s most sensitive transitions.

Key Responsibilities:

• • Prepare, format, and file estate planning documents, probate filings, and trust administration paperwork
• • Manage client communications with professionalism and empathy
• • Schedule and coordinate meetings, maintain attorney calendars, and track key deadlines
• • Liaise with courts, financial institutions, and beneficiaries
• • Organize and maintain client files and confidential documents
• • Perform general office support tasks including filing, scanning, and correspondence

What We’re Looking For:

• • 2+ years of experience in a law firm, estate planning, or trust/estate administration role
• • Solid understanding of probate procedures and estate planning documents (preferred)
• • Strong organizational skills and impeccable attention to detail
• • Ability to multi-task and meet deadlines in a fast-paced environment
• • Excellent written and verbal communication skills
• • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) — experience with legal software is a plus

Ready to make a difference ?Apply now or reach out for more details.

How to Apply:

• Reach out directly toJackie Tuckerfor a confidential conversation and to learn more.
• Email yourupdated resume to:[e-mail]
• Call/Text:[phone]

Discretion assured. Your next big opportunity is just one step away.