Office Administrator II General Admin

Builders FirstSource; Phoenix (AZ); On-site; USD 38,000 - 48,000; Full time

Job summary

Builders FirstSource is seeking an Office Admin to handle data processing, data entry, and general administrative tasks in a fast-paced environment. The role emphasizes accuracy, organization, and reliable multitasking across multiple duties.

The successful candidate will assist with sales orders, customer communications, and routine office operations while using Microsoft Office tools. This is a full-time position with benefits based in Phoenix, AZ.

Qualifications

• High school diploma or GED is required.
• Minimum 2 years of administrative or related experience.
• Data entry and attention to detail are essential skills.

Responsibilities

• Create sales orders and work orders.
• Provide phone support and enter data accurately.
• Coordinate data entry, verification, and filing.
• Maintain data integrity and follow standard procedures.
• Arrange meetings, appointments, and travel as needed.
• Support HR data transfer and routine reporting.

Skills

Customer service

Verbal & written communication

Time management

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Ignite your career at Builders FirstSource, America’s largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you’ll be equipped with all the tools, training, and resources you need, and you’ll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

Office Admin

Passionate and proficient are two words that should describe the Data Processing job. This job may be perfect for you if you enjoy data entry, are adept at multitasking, and have impeccable organization skills great attention to details. We offer full-time with benefits, competitive wages and the opportunity for career growth.

The ideal candidate must possess an exceptional skill in listening, communication, organization, multi-tasking and attention to detail. This person needs to be a highly efficient, organized, resourceful, and reliable individual who can hit the ground running.

How you will make an impact / Responsibilities include

• Creating Sales orders and work orders
• Provide support to answer phones, when necessary, enter data in specific data fields compile, sort and verify

the accuracy of data before entered.

• Locate and correct data entry errors.
• Adapt to shifting priorities, demands, and timelines and tasks
• Demonstrate flexibility to adapt to changes in procedures
• Excellent time management & communication skills, multitask and communicate well with individuals of all backgrounds
• High attention to detail and proven ability to follow standard procedures is a requirement
• Proficiency with Microsoft Office Suite software - Word, Excel, and Outlook
• Store completed documents in appropriate locations.
• Attendance is essential in this position.

PURPOSE

Responsible for performing a variety of administrative and office operations support activities for one or more people or departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process.
• Serves as a resource on all office policy, methods & procedures and perform data entry and retrieval functions. May respond to non-routine information requests.
• Assists with the preparation of reports and perform various accounting, compliance, inventory, or HR related duties as requested.
• Arrange meetings, schedule appointments and make travel reservations.
• Assists with HR processes and coordinate HR data transfer to regional HR.
• May assist with sales orders, invoicing, customer accounts, and provide similar sales transaction support as requested.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co- workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

High school diploma or General Education Degree (GED) and 2 years administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Excellent customer service skills
• Strong verbal and written communication skills
• Ability to organize, prioritize and efficiently manager projects
• Ability to apply common sense understanding to carry out written or oral instructions