Office Administrator / HR Support

Glengate; Wilton (CT); On-site; USD 70,000 - 85,000; Full time

Job summary

Join a renowned company as an Office Administrator in Wilton, CT. This role is crucial for managing office operations efficiently while providing bilingual communication support. You will oversee record-keeping, supply management, and coordinate between departments to ensure seamless day-to-day operations. Benefit from a supportive environment with numerous opportunities for personal and professional growth.

Benefits

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

FSA/HSA

Paid time Off

Tuition Reimbursement

Qualifications

• Experience in office management, administrative support, or a similar role.
• Bilingual in Spanish preferred.
• Excellent organizational and multitasking abilities.

Responsibilities

• Enter data and maintain clean, updated records.
• Act as a liaison between different departments.
• Answer calls and manage the front desk efficiently.

Skills

Organizational Skills

Multitasking

Problem Solving

Bilingual (English/Spanish)

Attention to Detail

Education

Experience in office management or administrative support

Tools

Microsoft Office Suite

Job description

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Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Office Administrator (English/Spanish)

Position located in Wilton, CT

Join Our Team as an Office Administrator – Be the Heart of Our Office!

We’re looking for a reliable, positive, and organized, preferable Bilingual Office Administrator, who thrives in a fast-paced environment and takes pride in keeping things running smoothly. The right candidate is a self-starter, a problem solver, and someone who takes the initiative without waiting to be asked. In this role, you won’t just handle daily tasks—you’ll help create a professional and welcoming environment while keeping our operations efficient and on track.

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide. Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects. Take advantage of opportunities to share and exchange best practices across our network. The opportunities are endless.

Office Administrator (English/Spanish)

Position located in Wilton, CT

Join Our Team as an Office Administrator – Be the Heart of Our Office!

We’re looking for a reliable, positive, and organized, preferable Bilingual Office Administrator, who thrives in a fast-paced environment and takes pride in keeping things running smoothly. The right candidate is a self-starter, a problem solver, and someone who takes the initiative without waiting to be asked. In this role, you won’t just handle daily tasks—you’ll help create a professional and welcoming environment while keeping our operations efficient and on track.

Why You’ll Love This Role

• You’re the hub of the office—you make things happen.
• Your attention to detail keeps us running efficiently.
• Every day is different, with opportunities to learn, grow, and help others.
  
  

Responsibilities

Office Operations:

• Enter data and maintain clean, updated records in our systems.
• Restock essential office and cleaning supplies or flag items we’re low on.
• Stay on top of deliveries—track shipments and follow up on delays, including requesting credits for paid shipping if needed.
• Review and organize invoice statements, code and submit to AP, and prepare outgoing mail daily.
• Take a quick scan of calendars and emails each morning to stay ahead and post on each Conference room
• Organize each conference room and restock supplies if needed
• Check for any missed calls, voicemails, or after-hours messages to keep everyone in the loop.
• Respond to general emails and manage the front desk inbox professionally and efficiently.
• Maintain a clean, organized, and efficient front desk and office space.
• Coordinate maintenance, repairs, and service requests for office equipment.
• Help set up TVs or tech for presentations (Teams/Zoom) and ensure meeting spaces are clean and prepped.
• For client visits, follow our setup protocol and have everything ready 15 minutes early.
• Make daily runs to both the mailbox and P.O. Box around 11 AM–12 PM.
• Quickly deliver mail and notify team members when packages arrive—especially for heavy items or when someone’s out.
  
  

Communication And Coordination

• Act as a liaison between different departments to facilitate smooth communication.
• Provide general support for other departments when needed
• Address client inquiries and resolve issues promptly.
  
  

Be The Friendly Front Line

• Answer calls, transfer them to the right person, and follow up to confirm next steps—especially for client-related messages.
• Lock and unlock doors based on team instructions and security needs.
  
  

Qualifications

• Experience in office management, administrative support, or a similar role.
• Excellent organizational and multitasking abilities.
• Bilingual in Spanish preferred.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint).
• Attention to detail and problem-solving skills.
• Ability to maintain professionalism and confidentiality.
• Must be legally authorized to work in the United States
  
  

The Perks

• 401(k) plan with company match
• Medical insurance
• Dental insurance
• Vision insurance
• FSA/HSA
• PerkSpot
• Long-Term Disability and Life Insurance
• Paid time Off
• Tuition Reimbursement (after one year of service)
  
  

Glengate is an award-winning company celebrating 50 years of exceptional design/build projects and 5-star property and pool maintenance, specializing in one of a kind swimming pools and landscapes and fulfilling our client’s dreams. We are a many-faceted and multi-cultural organization employing 175 people of diverse roles, skill sets, experience, and nationalities. Located just 40 minutes outside of New York City, our employees have worked for Glengate for years – even decades – enabling us to stand behind our work with an unparalleled lifetime guarantee. Visit us at www.glengatecompany.com to learn more about the beautiful spaces we create!

Pay Transparency

Mariani Enterprises LLC is committed to pay transparency and equity among all employees and provides employees with an environment where pay transparency and dialogue on compensation are allowed. Mariani Enterprises LLC complies with Equal Employment Opportunity laws as well as federal, state, and local laws on compensation, pay transparency, and pay equity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Landscaping Services

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