Office Administrator/HR Support

Forsite Consultants Ltd; Moscow (ID); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Competitive pay with regular reviews

Paid time off and work-life balance

Comprehensive benefits package

100% employer-paid medical for员工

Company-contributed 401(k) plan

Job summary

Forsite is seeking an Office Administrator / HR Support to join our Moscow, Idaho team on-site. You will manage onboarding, HR records, compliance, benefits, and daily office operations to keep leaders and field crews productive.

Ideal candidates have 2+ years in office admin or HR support, proficiency with Microsoft Office and BambooHR, and strong organizational, communication, and problem-solving skills in a fast-paced environment.

Qualifications

• High school diploma or equivalent; associate degree in business or HR is a plus.
• 2+ years in office administration, HR support, or compliance administration.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Working knowledge of office management procedures.
• Strong organization and time management in a fast-paced environment.
• Clear written and verbal communication with a customer-service mindset.
• Experience with BambooHR or HRIS and I-9 verification is a plus.

Responsibilities

• Coordinate onboarding from offer to first day and BambooHR setup.
• Maintain compliance and vendor accounts including SAM.gov and DOT/FMCSA.
• Coordinate DOT drug testing and driver qualification files.
• Support benefits administration and workers' compensation reporting.
• Track corporate filings and coordinate registrations and renewals.
• Manage insurance certificates, contracts, fleet records and registrations.
• Organize physical and digital records with standard filing systems.
• Provide audit support with requested documentation.
• Handle mail, shipping, supplies, and general office upkeep.
• Assist marketing events, ship swag, and Foresters Forum materials.
• Support employee engagement activities and team events.
• Be the go-to contact for day-to-day admin needs from leadership and field teams.

Skills

Office administration

HR support

Compliance administration

BambooHR experience

I-9 verification knowledge

Education

High school diploma or equivalent

Associate's degree in business or HR

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

BambooHR

SAM.gov / DOT compliance familiarity

Job description

Job Opportunity:

Office Administrator / HR Support

Employee type:

Full time, Permanent

Location:

Moscow, Idaho (on-site)

Compensation:

$22.00 to $28.00 per hour, depending on experience

Come Grow with Us! Forsite is actively looking for an Office Administrator / HR Support to join our Administration and Human Resources team in Moscow, Idaho. This is a full-time, on-site role at our Moscow office, where you'll keep office and HR administration running for our leadership, managers, and field crews. At Forsite, we don't just work together - we support, challenge, and grow together. We believe in flexibility, collaboration, and fostering an environment where everyone can thrive.

Who We Are

Forsite is a leading provider of integrated solutions for energy infrastructure, natural landscapes and wildfire protection. Our staff are industry leaders in forestry, technology, aerial patrol, LiDAR & imagery capture/processing, analytics, strategic planning, resource and land management/stewardship and professional forestry. We are a company that is committed to innovation and is constantly growing with clients across North America and abroad in multiple sectors.

We take pride in our team culture, where supporting one another is second nature. We are a dynamic, people-focused business that thrives by delivering value to our customers, creating opportunities for our employees, and drawing on our expertise for sustainable solutions that balance economic, environmental and social goals. We will apply our skills, knowledge and technologies to be the best forest management company.

We foster and sustain a safe and respectful environment of diversity and inclusion where everyone can reach their full potential. If you're looking for a workplace that values collaboration, innovation and having fun while making a meaningful impact, you'll fit right in.

What You Will Do

• Onboarding and HR records: Coordinate onboarding from offer to first day, including new hire paperwork, checklists, and BambooHR setup. Keep I-9 and employment eligibility records complete and audit-ready.
• Compliance accounts: Maintain the company's compliance and vendor accounts, including SAM.gov, Reliance, Rehn, TPM, DOT/FMCSA, State SOS, SIF, Verizon, and BambooHR.
• DOT compliance: Coordinate DOT drug testing and maintain driver qualification files.
• Benefits and workers' compensation: Support benefits administration, employee access, reporting, and open enrollment. Handle Workers' Compensation reporting, documentation, and record retention.
• Corporate filings and registrations: Track corporate filings against the compliance tracking spreadsheet and coordinate state and federal business registrations and renewals.
• Insurance, contracts, and fleet: Request and manage Certificates of Insurance through SIF and Assured Partners, route contracts for e-signature, and keep fleet registration, vehicle stipend, and insurance records current.
• Records management: Keep physical and digital files organized under a standard file structure and naming convention. Scan and store employee and corporate records and follow compliant retention practices.
• Audit support: Pull and provide documentation when management or auditors request it.
• Office operations: Handle incoming and outgoing mail and package shipping, order supplies within approval limits, keep office equipment working, and keep the office organized and clean.
• Marketing and events: Ship, store, and track swag and trade show booth materials, and help plan and run the Foresters Forum checklist.
• Employee engagement: Arrange meals, refreshments, and materials for trainings and meetings, and help run monthly recognition activities and team events.
• Cross-team support: Be the go-to contact for day-to-day administrative and operational needs from leadership, managers, and field teams.

What You’ll Need

Forsite welcomes applicants from all backgrounds and is looking for the right person to join our team. If you don't meet every requirement but bring relevant skills, experience and a great attitude, we encourage you to apply!

Must have:

• High school diploma or equivalent; associate's degree or coursework in business or human resources is a plus
• 2+ years of experience in office administration, HR support, or compliance administration
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook
• Working knowledge of office management procedures
• Strong organization and time management, with the ability to juggle multiple priorities in a fast-paced environment
• Clear written and verbal communication, professional phone etiquette, and a customer-service mindset
• Analytical and problem-solving skills
• Experience with BambooHR or another HRIS, I-9 verification, or DOT driver qualification files is a plus

Who You Are

• A team player who enjoys working collaboratively and contributes to a positive team environment; reliable and accountable
• A problem solver who thinks critically and proactively finds solutions; can initiate/lead new ideas and follow them through
• A good decision maker who exercises sound judgment in dynamic situations
• A strong communicator, both written and verbal (and technical writing would be great)
• Quality-driven - pays attention to detail and takes pride in delivering high quality work
• Someone who can work independently under limited direct supervision as well as in a dynamic team environment
• You are adaptable and resilient where you thrive in a fast-paced environment where priorities shift; you're comfortable working on multiple projects at once and can adjust to changing demands
• Professional, friendly and respectful and committed to excellent service

What We Provide

We offer a flexible and rewarding work environment, including:

• Competitive pay with regular performance reviews
• Paid time off and work-life flexibility
• Comprehensive benefits package: medical, dental, vision, and optional life and disability insurance
• 100% employer-paid medical for employees, with the employer covering % of dependent coverage
• Company-contributed 401(k) plan
  

Equal Opportunity & Inclusion

Forsite is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law. If you need an accommodation during the hiring process, let us know and we'll work with you.

We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.