Office Administrator/ File Clerk

Falcon Rappaport & Berkman; Village of Rockville Centre (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated file clerk/general office administrator to support their busy offices in Rockville Centre and New York City. This role involves managing both physical and electronic files, providing essential administrative support, and ensuring smooth day-to-day operations. Ideal candidates will have strong communication skills and experience with MS Office Suite, while law office experience is a plus. Join a dynamic team where your organizational skills will make a significant impact in a collaborative environment.

Qualifications

• Experience with MS Office Suite is required.
• Law office experience preferred but not required.

Responsibilities

• Creating and maintaining physical and electronic files.
• Assisting administrators in preparing documents for mailing.
• General IT support for in-house staff.

Skills

MS Office Suite

Written Communication Skills

Spoken Communication Skills

Multi-tasking

Tools

VOIP Phone Systems

Clio

Job description

Falcon Rappaport & Berkman, LLP is a rapidly growing, multi-practice firm with offices in Rockville Centre, Manhattan, Great Neck and Boca Raton, FL and Orange County, CA. We are currently seeking a full- time file clerk/ general office administrator for our Rockville Centre & New York City officesto assist in the day to day organization and administration of the office. Experience with all MS Office Suite applications is required. They must be a great multi-tasker with strong written and spoken communication skills and have a pleasant can-do attitude. Law office experience preferred but not required.

Job duties include but are not limited to:

• Creating and maintaining physical and electronic files
• Retrieving and storing said files per attorneys/ staff requests
• Assisting administrators in preparing documents for mailing as needed
• Occasional runner/ courier duties as needed
• General IT support for in house staff
• Copying, Filing, scanning documents
• Ordering and retrieving lunch orders
• Responsible for the set up and break down of meetings including staff lunch/ breakfast as needed
• Keeping track and maintaining inventory of file room, supply closet and kitchen
• Clean up duties in kitchen including sink and counter wipe downs
• Keeping track of filing lists as needed/ requested by attorneys

Required experience

MS Office Suite
VOIP phone systems

Preferred experience
Clio (or other cloud based file management/ time keeping) software