Office Administrator / Export Assistant

US Frontline News; Torrance (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in Torrance is seeking an Administrative Assistant to manage various office tasks, including communication with international partners and accounting support. The ideal candidate will be detail-oriented, proficient in Microsoft Office, and fluent in Japanese. This role requires excellent multitasking and organizational skills in a fast-paced environment.

Qualifications

• 1+ year of office related experience desirable.
• Ability to perform under fast paced work environment.

Responsibilities

• Perform basic administrative work such as emailing and answering a phone.
• Communicate with overseas offices and business partners regarding shipping needs.
• Assist with Accounting-related tasks including General Ledger.

Skills

Fluency in Japanese

Communication

Critical Thinking

Multitasking

Organizational

Attention to Detail

Tools

Microsoft Office Suite

MS Dynamics GP

Job description

• Perform basic administrative work such as emailing, answering a phone, and faxing.
• Proof shipping documents against shipping instructions and give instructions to forwarders and / or shippers
• Issue invoices and other required documents using the company system by entering data from the shipping documents.
• Communicate with overseas offices and business partners such as suppliers, forwarders, shipping companies, as well as agents regarding shipping needs from the clients.
• Assist with Accounting-related tasks including General Ledger, data entries using MS Dynamics GP, and balance sheets.
• Handle discrepancy notices or other banking related cases for payment / documents / Letter of Credit status.
• Other duties as assigned.

Qualifications

• Fluency in Japanese - Professional Working to Native Level is a big plus.
• 1+ year of office related experience desirable.
• Proficient in Microsoft Office Suite (Word and Excel).
• Ability to perform under fast paced work environment and with deadlines.
• Excellent communication skills and critical thinking skills.
• Ability to follow directions precisely and pay attention to details.
• Multitasking, organizational, and detail oriented.