Office Administrator- Bilingual

Yes! Communities, Inc.; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Disability insurance

401(k) match

Job summary

YES Communities, Inc. is seeking an Office Administrator in Phoenix to handle front-desk duties, administrative tasks, and basic accounting support for residents. You will act as brand ambassador, greet customers, manage files, and assist the Community Manager with timely project completion.

Ideal candidates will have strong communication, independence, and proficiency in MS Office and industry software, with a high school diploma and a valid in-state driver’s license.

Qualifications

• Excellent written and verbal communication.
• Able to work independently with minimal supervision.
• Proficient in Microsoft Office and industry software.

Responsibilities

• Answer phones and greet residents and visitors.
• Prepare and distribute correspondence and maintain files.
• Order office supplies and process payments from residents.
• Input and schedule maintenance requests and inspections.
• Assist Community Manager with projects and events.
• Support move-in/move-out processes as directed.

Skills

Communication skills

Self-motivated

Independent worker

Education

High School Diploma or equivalent

Tools

Microsoft Office

Industry software

Job description

Office Administrator

Reports To: Community Manager

About YES:

Founded in 2008, YES Communities has established itself as a leader in the manufactured housing space. YES is the largest privately held manufactured housing REIT in the country. Our commitment to improving communities and enhancing the lives of our residents is evident in our long-standing industry presence and the experience of our leadership team. This dedication and expertise have earned YES recognition and respect in the field, underscoring our significant role in shaping the manufactured housing landscape.

Office Administrator Position Overview:

In this role, you will be expected to perform a variety of office management and support tasks including answering phones, greeting customers, preparing correspondence, maintaining office files, ordering office supplies, and taking payments from residents. As the "brand ambassador" for YES Communities, your presence, and overall professionalism will be on full display. You will also assist your Community Manager with the timely completion of projects and help maintain a positive community environment.

Office Administrator Essential Functions:

1. Assists residents, visitors, and vendors with inquiries/requests in person and via phone
2. Prepares and distributes resident correspondence
3. Administer office operations including but not limited to maintaining files, office inventory, documentation processing and scheduling.
4. Input and schedule resident maintenance requests including work orders and home inspections
5. Collect payments from residents and assist with electronic payment set-up
6. Assist with the move-in/move-out processes as directed by the manager
7. Assists with planning and coordinating resident relations events
8. Additional duties as assigned by management and are subject to change

Office Administrator Required Skills:

• Excellent oral and written communication skills
• Must be self-motivated, independent and able to work with minimal supervision
• Proficiency in Microsoft Office and industry specific software products

Office Administrator Education and Experience:

• A valid in-state driver's license is required
• High School Diploma or equivalent is preferred
• Previous administration or customer service experience preferred

The YES Difference

• Competitive salary
• Comprehensive health benefits
• Life, long and short-term disability insurance
• 401(k) with company match

Team statements

• YES I can help
• YES We are a team
• YES We add value
• YES We build community

YES Communities is an Equal Opportunity Employer