OFFICE ADMINISTRATOR AP CLERK BOOKKEEPER

Modern Recycled Spaces; Hamilton (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in commercial real estate, Modern Recycled Spaces, seeks a full-time Accounts Payable/Bookkeeper/Office Admin. The role involves managing vendor invoices, bookkeeping tasks, and supporting property management activities. Candidates should have 2-5 years of relevant experience, proficiency in Yardi or similar systems, and strong communication skills. This position offers competitive pay and opportunities for growth within a modern office environment.

Qualifications

• 2-5 years of relevant experience required.
• Experience with bookkeeping systems, preferably Yardi.
• Strong communication skills and attention to detail.

Responsibilities

• Manage incoming vendor invoices and input them into Yardi Payscan.
• Create payable batches and handle payments.
• Support property management tasks including phone answering and ordering supplies.

Skills

Project Management

Communication

Attention to Detail

Tools

Yardi

Microsoft Word

Microsoft Office

Microsoft Excel

Job description

Job Description

Modern Recycled Spaces, a developer of unique commercial real estate, seeks a full-time Accounts Payable/Bookkeeper/Office Admin to help our team develop and manage our factory buildings to their best potential. We are looking for a dedicated new team member to support the growth of our company in our bright, modern offices.

We value a positive, detail-oriented, conscientious individual with a passion for learning!

Position: Accounts Payable/Bookkeeper/Office Admin

Role:

Perform various accounts payable, bookkeeping, and administrative tasks.

Responsibilities:

• Manage incoming vendor invoices via email and mail.
• Input vendor invoices into the Yardi Payscan system, adding necessary details and routing for approval.
• Maintain documentation for 1099 vendors and manage associated accounts in Yardi.
• Monitor cash balances and communicate with the CFO about any issues.
• Create payable batches, print checks, and handle payments.
• File paid invoices following company policy.
• Assist in updating accounts payable policies and procedures.
• Support property management administrative tasks such as answering phones, ordering supplies, maintaining archives, and updating insurance certificates.

Qualifications & Skills:

• Team player with strong project management skills in a dynamic environment.
• Experience with Yardi or similar bookkeeping systems, Microsoft Word, Office, and Excel.
• 2-5 years of relevant experience.
• Excellent communication skills and attention to detail.

Key Interactions:

• Chief Financial Officer
• Owner
• Property Manager, Leasing Director, In-house Counsel

Compensation:

Competitive pay with growth potential. Our office is located in a beautiful industrial conversion building.

Application Instructions:

Qualified candidates should submit their resume, work and pay history, pay requirements, zip code (within 30 miles of 08609 NJ), and a brief cover letter via reply email. Please do not contact the home office directly.

Company Website:

www.modernrecycledspaces.com