Office Administrator - AmLaw100 Firm

Mcguirewoods; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for an experienced Office Administrator to lead daily operations in their Pittsburgh office. This role is pivotal in ensuring a thriving environment for both staff and lawyers, blending human resources, operations, and administration. The ideal candidate will showcase exceptional energy and a commitment to service excellence while managing a diverse support staff. With a focus on flexibility and work-life balance, this position offers a unique opportunity to make a significant impact in a dynamic legal setting. If you're ready to take on a rewarding challenge, this could be the perfect fit for you.

Qualifications

• 7+ years in a management role within a professional services firm.
• Proven skills in management, communication, and organization.

Responsibilities

• Manage office operations and support services effectively.
• Plan staff meetings and office events to foster team engagement.
• Oversee facility maintenance and ensure business continuity.

Skills

Management Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Interpersonal Communication

Multi-tasking

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Overview

We are seeking an experienced Office Administrator to manage and oversee the daily operations of the McGuireWoods Pittsburgh office. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top-notch services as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position is a blend of human resources (direct personnel supervision), operations, administration, facilities, events, and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, commitment to service excellence, and leadership in growing a team of diverse support staff professionals.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual, and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain, and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.

Responsibilities

• Manage all office operational functions including delivery of support services by practice assistants (secretarial), conference center staff, and office services (mail, document reproduction, and hospitality).
• Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities.
• Oversee facility maintenance; serve as liaison with local property management and work with building personnel and appropriate internal contacts.
• Conduct new hire orientation and assess staff training needs.
• Assist in budget preparation and forecasting; report monthly variances.
• Maintain office security protocol and ensure the office meets proper business continuity obligations of the firm.
• Member of firm-wide administrative operations team (projects and initiatives) which enhance service delivery to internal and external clients.

Qualifications

• Bachelor’s degree and a minimum of seven years working in a management role in a midsize or larger professional services firm.
• Proven senior-level skills in management, communication, and organization.
• Sound judgment and effective interpersonal communication skills.
• Ability to multi-task and prioritize in a fast-paced, detail-oriented work environment.
• Excellent problem-solving and follow-through skills.
• Strong knowledge of Microsoft Office.