Office Administrator

Y-Axis; Washington (District of Columbia); Hybrid; USD 69,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401k retirement plan

Parental Leave

Vacation days

Sick days

Holidays

Job summary

Food & Water Watch in Washington, DC is seeking an experienced Office Administrator to support the Operations team. The role combines administrative, operational, and customer service duties to keep day-to-day activities running smoothly while protecting food, water, and climate issues.

You will work with the CFOO, vendors, and staff, handle travel arrangements, expense reconciliation, onboarding/offboarding, and maintain records.

Qualifications

• Bachelor’s degree or six to eight years of related experience or equivalent combination
• Proficient with word processing, email, internet, and spreadsheets
• Commitment to Food & Water Watch’s values of justice, human dignity, equity
• Ability to collaborate with diverse teams and remote work tools

Responsibilities

• Manage day-to-day office operations and supplies inventory
• Coordinate maintenance, conference rooms, and office services across locations
• Oversight of staff travel, scheduling, and logistics for partners
• Prepare reports, memos, and standard documents using MS Office or similar tools
• Support finance with invoices, contracts, and bill approvals
• Assist HR with onboarding/offboarding and policy updates
• Maintain confidentiality of sensitive information
• Perform periodic audits and filings as needed
• Contribute to annual outreach and outreach-related tasks

Skills

Office Administration

Vendor Management

Travel Coordination

Expense Reconciliation

Onboarding

Offboarding

Document Preparation

Time Management

Organizational Skills

Verbal Communication

Written Communication

Education

Bachelor’s degree or equivalent experience

Tools

Google Docs

Slack

Salesforce

Bill.com

Paycor

Job description

Office Administrator at Food & Water Watch

Washington, District of Columbia, United States - Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

77000.0

Posted On

16 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Office Administration, Vendor Management, Travel Coordination, Expense Reconciliation, Onboarding, Offboarding, Document Preparation, Time Management, Organizational Skills, Verbal Communication, Written Communication, Google Docs, Slack, Salesforce, Bill.com, Paycor

Public Policy

Description

Description Office Administrator Food & Water Watch is looking for an Office Administrator to join our Operations team to help support the administrative functions and to protect our food, water, and climate. The Office Administrator will work closely with the CFOO, vendors, and other staff at Food & Water Watch. This position must be based in the Washington, DC metropolitan area. This position is primarily remote. However, the employee will be expected to go into the office at least once a week and may be required to occasionally report to the office for meetings, training, or other business needs at the employer’s discretion.About Food & Water Watch:Food & Water Watch is working to create a healthy future for all people and generations to come—a world where everyone has food they can trust, clean drinking water and a livable climate. Making this happen requires involving people in the pressing issues of our time at the local, state, and federal level, building on one win after another, as we develop a larger movement that has the political power to make our democratic process work. About the position:The Office Administrator will report to the Chief Financial and Operating Officer and will work with all staff to support Food & Water Watch’s work. The Office Administrator will ensure the efficient day to day operations of the office by providing administrative, operational, and customer service support. This position will manage office systems and procedures, coordinate administrative activities, maintain comprehensive records, support staff and leadership, and serve as the primary point of contact for internal and external stakeholders on duties relevant to the role. Salary: $65,000 - $77,000Location: Washington, DC metropolitan areaResponsibilities: Office Administration* Monitor inventory of office supplies and the purchasing of new materials with attention to compliance with purchasing policy.* Serve as point of contact on office related needs for multiple office locations.* Manage DC related requests for maintenance, conference room reservations, building security, office services, and ad hoc tasks.Administrative Support* Assist other Operations departments with special projects and select tasks, as needed.* Assist ED and Managing Directors with scheduling requests, special projects, and tasks.* Manage all aspects of business travel for staff and organizational partners.* Assist with all organizational offices’ logistics (i.e., office moves, tax exemptions, etc.).* Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, or presentation software.Finance Support* Manage purchasing requests and reconciliation of organizational credit card expenses. * Work closely with the finance team on all administrative invoices, contracts, and Bill approvals.* Manage new and renewal contract processing in coordination with the finance team. HR Support * Partner with HR and CFOO to update and maintain office policies as necessary.* Manage onboarding and offboarding tasks in relation to the Admin department. Compliance Support* Assist with the preparation and organization of documentation for audits.* Maintain confidentiality of employee, financial, and organizational information.* Monitor administrative deadlines for quarterly and annual business filings.Other Duties * Participate in the annual Thank-a-thon calls.* Carry out other projects, as assigned. Required Qualifications:* Bachelor’s degree (BA, BS) or six to eight years of work experience in a related field, or an equivalent combination of education and experience. * An individual should be able to work in a computerized environment and have adequate knowledge of word processing, email, internet, and spreadsheet software.* Commitment to Food & Water Watch’s core values of justice, human dignity, fair treatment, and equity.* Ability to work effectively with people of diverse racial, ethnic, class, age, gender, and sexual orientation backgrounds.* Excellent writing and verbal communication skills.* Excellent time management & organizational skills and ability to balance multiple projects.* Ability to work remotely using basic online programs, including email, Slack, and Google docs.Desired but not required skills and experience:* Experience with Salesforce, Bill [http://bill.com].com, Paycor, or comparable business systems is preferred.Compensation: $65,000 - $77,000 annually dependent upon experience and location.Food & Water Watch provides an excellent benefits package for full-time employees. This includes 100% employer-paid health, dental and vision plans for staff; 403b retirement plans with employer contribution once eligible; 12 weeks paid parental leave once eligible; 3 weeks vacation for new employees; 12 sick days and 5 personal days; paid federal holidays and winter break (December 24 – January 1). Applicants must be currently authorized to work in the United States. We are unable to sponsor or take over sponsorship of employment visas. Food & Water Watch is an equal opportunity employer who encourages applications from women, people of color, LGBTQ individuals, individuals with disabilities, and other members of underrepresented groups. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.Food & Water Watch (FWW) is committed to the health and safety of its staff members. Moreover, FWW, as an organization, promotes science-based policy. Scientific evidence shows that unvaccinated populations drive the spread of coronavirus and new variants, and unvaccinated people are more likely to contract COVID-19 and experience severe symptoms. FWW requires new staff to provide proof of COVID-19 vaccination, subject to availability, unless they receive an approved religious or medical accommodation and will be required to provide proof of vaccination.

Responsibilities

Responsibilities The Office Administrator manages day-to-day office operations, including supply inventory, facility requests, and administrative support for leadership. They also provide critical support to the finance and HR departments through expense reconciliation and onboarding tasks.