Office Administrator

TransGrid Energy; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

TransGrid Energy is seeking a highly organized Office Administrator to support daily operations, ensuring efficiency and compliance across the office.

You will manage communications, scheduling, reports, onboarding, and vendor coordination, while assisting executives and maintaining an orderly workplace.

Qualifications

• 2-5 years of experience in office administration or a related role.
• High school diploma or equivalent; Associate's or Bachelor's preferred.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Experience in the energy sector or a related field is a plus.

Responsibilities

• Manage and coordinate office operations, ensuring a smooth and efficient workflow.
• Handle general office duties, including answering calls, managing emails, scheduling meetings, and organizing supplies.
• Assist in the preparation of reports, presentations, and correspondence.
• Maintain an organized and professional office environment.
• Support HR onboarding of new employees.
• Coordinate office events and meetings, including logistics and catering.
• Liaise with building management and external vendors for office services and maintenance.
• Assist in financial administration tasks, including processing invoices and tracking expenditures.
• Ensure compliance with company policies and procedures.
• Provide administrative support to executives and other team members.
• Perform other duties and special projects as assigned.

Skills

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Problem solving

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

COMPANY OVERVIEW

TransGrid Energy is a newly established renewable energy company focused on investing, developing, owning, and operating utility-scale battery energy storage systems and solar projects. TransGrid has a robust pipeline of projects in the near term, and it will expand its energy asset portfolio across the United States.

As an affiliate company of Hanwha Group, a FORTUNE Global 500 company driven by a firm commitment to advancing the clean energy future, TransGrid Energy is strived to shape the renewable energy landscape by providing a sustainable and reliable power solutions tailored to meet the energy needs of today and tomorrow.

POSITION OVERVIEW

TransGrid Energy is seeking a highly organized and detail-oriented Office Administrator to support daily office operations, ensuring efficiency and compliance. The Office Administrator will be responsible for a variety of administrative and clerical tasks, providing support to our management team and enhancing the office's daily operations.

RESPONSIBILITIES

• Manage and coordinate office operations, ensuring a smooth and efficient workflow.

• Handle general office duties, including answering phone calls, managing emails, scheduling meetings, and organizing office supplies.

• Assist in the preparation of reports, presentations, and correspondence.

• Maintain an organized and professional office environment.

• Support HR functions such as preparation of onboarding new employees.

• Coordinate and manage office events and meetings, including logistics and catering.

• Liaise with building management and external vendors to manage office services and maintenance.

• Assist in financial administration tasks, including processing invoices and tracking office expenditures.

• Ensure compliance with company policies and procedures.

• Provide administrative support to executives and other team members as needed.

• Performs other duties and special projects, as assigned.

REQUIRED QUALIFICATIONS

• 2-5 years of experience in office administration or a related role.

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred.

• Strong organizational and multitasking skills.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

• Strong attention to detail and problem-solving skills.

• Experience in the energy sector or a similar industry is a plus.

WORK AUTHORIZATION

The ideal candidate for this role will have authorization to work in the US prior to joining TransGrid Energy LLC. This role will not sponsor or offer assistance with the sponsorship for work authorization in the United States.

DIVERSITY AND INCLUSION

TransGrid Energy believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry, and work toward a brighter future.

TransGrid Energy is an Equal Opportunity / Affimitive Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.