Office Administrator

INTEGRA CONSTRUCTION GROUP LLC; Tampa (FL); On-site; USD 35,000 - 45,000; Part time

Job summary

A small, locally-owned construction company in Tampa is seeking a part-time Administrative Assistant to support day-to-day operations, including invoicing, documentation, and project support. This flexible role offers the potential for remote work as you develop with a close-knit team.

Benefits

401k

Qualifications

• Previous experience in construction cost accounting is preferred.
• Highly organized with excellent time management abilities.

Responsibilities

• Process and pay invoices.
• Manage Notices to Owner and Lien Releases.
• Organize and maintain project files and company records.

Skills

Proficiency in QuickBooks

Strong verbal and written communication skills

Time management

Self-motivated

Multitasking

Job description

Direct message the job poster from INTEGRA CONSTRUCTION GROUP LLC

Company Description

Integra Construction Group, LLC is a small, locally-owned commercial construction company based out of Ybor City, FL, that values reliability, efficiency, and integrity. This is a great opportunity to be a key part of a close-knit team, with flexible hours and the potential to grow with us.

Role Description

We are seeking a highly organized and proactive Administrative Assistant to join our team part-time. This individual will support day-to-day operations of our commercial construction office, with a focus on accounting, documentation, and project support. This is a part-time position with flexible hours and scheduling. While we anticipate needing some in-office availability, especially during initial training and onboarding, there is the potential for the role to transition to fully remote over time. We’re happy to work with the right candidate to create a schedule that fits both their needs and the needs of the company.

Key Responsibilities

• Receive, process, and pay invoices
• Manage Notices to Owner and Lien Releases
• Track and maintain insurance policies and certificates of insurance
• Assist with cost and income reporting in collaboration with the owner and external accountant
• Serve as a point of contact for customers, subcontractors, and employees
• Organize and maintain project files and general company records
• Support estimating by distributing Invitations to Bid, construction documents, and managing the vendor database

Qualifications

• Proficient in QuickBooks
• Previous experience in a similar role in construction cost accounting
• Strong verbal and written communication skills
• Highly organized with excellent time management abilities
• Self-motivated and capable of working independently
• Able to multitask and adapt to varied responsibilities

401k

We do NOT offer health benefits.

Compensation based on qualifications and experience.

Equal opportunity Employer. Drug Free Workplace. Background check and Drug screening required.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Construction

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