Office Administrator

Freeman Company; Philadelphia (Philadelphia County); Vor Ort; USD 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Tuition Reimbursement

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Zusammenfassung

The Freeman Company is seeking an Office Administrator to be the friendly first point of contact at our Philadelphia headquarters. You will greet visitors, manage calls, and keep the front office running smoothly while handling scheduling, data entry, and office coordination.

Ideal candidates are professional, dependable, and able to juggle multiple tasks in a fast-paced environment, ensuring a warm, welcoming experience for everyone who visits us.

Qualifikationen

• Customer service orientation and professional demeanor are essential.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality with employee information.
• Attention to detail and a positive team mindset.
• Proficiency with Google Drive and MS Office tools.

Aufgaben

• Greet visitors and be first point of contact for guests and clients.
• Answer phones and direct calls as needed.
• Handle mail, postage, and front desk supplies.
• Schedule and coordinate catering and meetings.
• Submit invoices and assist with expense reports.
• Assist HR onboarding, badge creation, and desk setup.
• Support Accounts Payable with vendor checks as required.
• Participate in on-site event planning and office projects.

Kenntnisse

Customer service orientation

Communication skills

Discretion / confidentiality

Detail-oriented

Team player

Office software literacy

Ausbildung

High School Diploma or GED

Tools

Google Drive

Microsoft Office

Jobbeschreibung

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust—all around the world.

Summary

We’re looking for a friendly, organized Office Administrator to be the first point of contact for our visitors, clients, and team members. In this role, you’ll greet guests, manage incoming calls and correspondence, and keep the front office running smoothly. You’ll also provide day-to-day administrative support, including scheduling, data entry, supply management, and general office coordination. The ideal candidate is professional, dependable, and comfortable juggling multiple tasks in a fast-paced environment while delivering a warm, welcoming experience to everyone who walks through the door. This position is based on-site out of our Philadelphia Headquarters.

• Greeting visitors and guests. Manage front gate access for all visitors, clients, lunch orders, etc.
• Manage on-site visitor system.
• Answering phone/ directing calls accordingly.
• Sorting incoming and outgoing mail, maintain postage machine (adding funds when needed, replacing ink, replacing parts, etc.)
• Keeping front desk stocked with all shipping supplies, envelopes, tape, label holders, etc.
• Refilling & managing inventory of office snacks and supplies
• Scheduling and managing weekly office catering orders.
• Completing expense reports for credit card purchases.
• Submitting invoices for approval as needed.
• Code material sheets for procurement.
• Create access users and print access badges for new and existing employees company wide.
• Supports HR during onboarding of new hires, i.e., having badge, nameplate, and desk supplies.
• Submitting & distributing New Hire apparel orders. Maintains apparel inventory.
• Assists Accounts Payable to mail bi-weekly vendor checks.
• Weekly check destruction or paper shredding as needed.
• Assists with on-site event planning and special projects as needed.

Education & Experience

• High School Diploma or equivalent GED
• Demonstrated capability to maintain strict confidentiality with employee information
• Outstanding customer service orientation, sense of urgency, and a high-level of personal integrity
• Excellent written and verbal communication skills
• Proficient in Google Drive and Microsoft Office
• Strong attention to detail, a positive attitude, and a team player
• Ability to operate within a fast-paced environment

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Tuition Reimbursement
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.