Office Administrator

Uniting Holding; Morgantown (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

Flat River Minerals (FRM) is seeking an organized Office Administrator for its Morgantown, West Virginia office. The role supports land, acquisitions, accounting, and management teams, handling documents, filings, and daily operations.

The ideal candidate thrives in a fast-paced environment, maintains meticulous records, and communicates effectively with internal teams. Training will be provided; prior oil, gas, or title experience is a plus but not required.

Qualifications

• Strong organizational and calendar management abilities.
• Excellent written and verbal communication across teams.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word).
• Willingness to learn new software and processes.

Responsibilities

• Support day-to-day administrative operations for the Morgantown office.
• Prepare and track legal, acquisition, and other company documents.
• Receive, distribute, and organize mail and filings; maintain records.
• Coordinate meetings, calendars, travel, and events.
• Assist with ownership and public records research for land and title teams.
• Provide administrative support across land, title, acquisitions, and management teams.
• Track requests and workflows, identify process improvements.

Skills

Organizational skills

Attention to detail

Multitasking

Microsoft Office

Communication skills

Learning new software

Tools

Microsoft Office Suite

Job description

Office Administrator

Location: Morgantown, West Virginia

Flat River Minerals ("FRM") is a rapidly growing energy investment company specializing in the acquisition and management of mineral, royalty, and non-operated working interest assets across the United States. With offices in Sheridan, Wyoming, and Morgantown, West Virginia, FRM combines an entrepreneurial culture with a collaborative team environment where every employee plays an important role in the company's continued growth.

FRM is seeking a highly organized and proactive Office Administrator to join its growing Appalachia team in Morgantown, West Virginia. This position is ideal for someone who enjoys variety in their workday, thrives in a fast-paced environment, and takes pride in keeping people, projects, and processes organized.

The successful candidate will support the day-to-day operations of the Morgantown office while working closely with the land, acquisitions, accounting, and management teams. From coordinating administrative functions to supporting acquisition workflows and conducting ownership research, this role offers the opportunity to become an integral part of a growing organization.

Primary Responsibilities

• Support the day-to-day administrative operations of the Morgantown office, including managing office supplies, shipping, inventory, and general office functions.

• Prepare, organize, mail, record, and track legal, acquisition, and other company documents, including recording documents with county offices and monitoring their status.

• Receive, distribute, and manage incoming mail and correspondence while maintaining organized digital and physical filing systems and ensuring company records and databases remain accurate and up to date.

• Coordinate company meetings, events, calendars, travel arrangements, and other administrative activities.

• Assist with ownership, contact, and public records research in support of the land and title teams.

• Provide administrative support to the land, title, acquisitions, and management teams, and assist with special projects across the organization.

• Track administrative requests and project workflows to ensure assignments are completed accurately and on schedule, while identifying opportunities to improve processes and document management systems.

Qualifications

• Previous experience in office administration, operations, accounting support, project coordination, or a related role preferred.

• Experience in oil and gas, legal, title, real estate, or professional services is a plus but not required.

• Exceptional organizational skills with outstanding attention to detail.

• Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment.

• Strong aptitude for learning new software systems and technology.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office, including Outlook, Excel, and Word.

• Self-motivated with a high degree of initiative, accountability, and follow-through.

• Positive attitude with a willingness to jump in wherever needed.

What We're Looking For

We're looking for someone who enjoys being the person others can count on. The ideal candidate is organized, resourceful, and energized by helping a team operate at a high level. They enjoy solving problems, improving processes, and bringing a positive attitude to work every day.

This is an opportunity to join a growing company where you\'ll work directly alongside experienced professionals, gain exposure to the energy industry, and play a meaningful role in the success of our Appalachia operations.

No prior oil and gas experience is required. We are happy to train the right candidate who demonstrates exceptional organization, professionalism, and a willingness to learn.