Office Administrator

Cuningham; Minneapolis (MN); On-site; USD 56,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee wellness program

Life and disability insurance

401k retirement savings plan

Paid holidays

Paid time off

Job summary

Cuningham is seeking an Office Administrator in Minneapolis to provide comprehensive administrative and operational support. This full-time, onsite role includes visitor management, facilities coordination, calendar support for Office Directors, travel planning, and event coordination to ensure a professional and welcoming office environment.

The successful candidate will have 4+ years of administrative experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Minimum 4 years’ administrative support experience or office coordination.
• Proficiency with Microsoft Office Suite and standard office technologies.
• Strong verbal and written communication skills.

Responsibilities

• Maintain a full-time onsite presence in the Minneapolis office, Monday–Friday, 9:00 AM–5:00 PM.
• Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience.
• Support office facilities needs, including supplies, deliveries, maintenance, and workspace functionality.
• Provide administrative support to Office Directors firmwide, including calendar coordination and scheduling.
• Manage travel arrangements and expense reporting for Office Directors.
• Coordinate meetings and events, including room booking, catering, and materials.
• Support internal cultural engagement initiatives and gifting coordination.
• Answer and direct calls on the main reception line and ensure seamless office coverage.

Skills

Communication

Organization

Customer service

Team collaboration

Tools

Microsoft Office Suite

Job description

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational support to the Minneapolis office while supporting Office Directors firmwide. This exempt role is essential to creating a professional, efficient, and welcoming office environment through consistent onsite presence, visitor engagement, facilities coordination, and high-quality administrative support.

Serving as a key point of contact for internal staff, leadership, and external guests, the Office Administrator supports day-to-day office operations, meeting and event logistics, and a variety of administrative tasks. This position requires a strong service mindset, excellent organization, and the ability to manage multiple priorities with professionalism and discretion.

What you will do

• Maintain a full-time onsite presence in the Minneapolis office, Monday–Friday, 9:00 AM–5:00 PM.
• Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience.
• Support office facilities needs, including monitoring and replenishing office and kitchen supplies, accepting deliveries, coordinating maintenance, and assisting with overall workspace functionality.
• Maintain organization, cleanliness, and readiness of reception and shared office areas.
• Provide administrative support to Office Directors firmwide, including calendar coordination, meeting scheduling, and day-to-day administrative assistance.
• Manage travel arrangements and expense reporting for Office Directors.
• Coordinate internal and external meetings and events, including room scheduling or off-site venues, catering and refreshments, preparation of materials, and logistical communication.
• Support internal cultural engagement initiatives, including event assistance and recognition or gifting coordination.
• Answer and direct calls on the main reception line in collaboration with other administrative team members.
• Provide cross-functional administrative support to colleagues to ensure seamless office coverage and consistent service delivery.
• Assist with special projects, tasks, and assignments in support of operational and business objectives.
• Maintain a high standard of professionalism, customer service, and confidentiality in all interactions.

What we look for

• Minimum 4 years’ administrative support experience or office coordination, preferably in architecture, design or construction industries.
• Proficiency with Microsoft Office Suite and standard office technologies; ability to quickly learn internal systems and tools.
• Strong verbal and written communication skills.
• Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Professional demeanor with a service-oriented and proactive approach.

$56,000 - $80,000 a year

Benefits: Cuningham offers a variety of benefits to employees including health insurance, dental insurance, vision insurance, an employee wellness program, life and disability insurance, 401k retirement savings plan, paid holidays, and paid time off.

Cuningham is an Equal Opportunity/Affirmative Action Employer and values the strength diversity brings to the workplace when combined with equity and justice. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, age, genetic information, national origin, disability, military, or veteran status.