Office Administrator

Milwaukee College Preparatory School; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Milwaukee College Prep seeks an Office Administrator to be the first point of contact for scholar families at the Milwaukee campus. The role provides essential administrative support, including phones, correspondence, database management, and general office duties.

The position requires strong computer skills, excellent interpersonal abilities, and the ability to maintain confidentiality while supporting ongoing school operations and enrollment processes.

Qualifications

• High School Diploma required; associate degree or higher preferred.
• At least three years of experience and/or educational background to meet wide range of responsibilities.
• Mandatory Child Abuse Reporting Certification annually prior to first day with scholars.

Responsibilities

• Answer phones and greet visitors; manage inquiries and direct to appropriate staff.
• Maintain school records, databases, and filing systems with confidentiality.
• Prepare, organize, and maintain reports, forms, and spreadsheets.
• Coordinate admissions/enrollment processes, lotteries, waitlists, and required paperwork.
• Assist with health concerns and basic first aid; communicate with families as needed.
• Support with transcripts, record requests, and field trip logistics.

Skills

Interpersonal skills

Organizational skills

Computer proficiency

Professional communication

Attention to detail

Education

High School Diploma

Associate degree or higher preferred

Tools

Skyward SIS

Microsoft Office

Job description

Job Details

Job Location: Milwaukee, WI 53205

The Office Administrator is the first line of contact with scholar families. He/she provides administrative support to the campus by answering phones, handling correspondence, maintaining databases, and other general office duties.

• Prepare, organize, and maintain reports, correspondence, forms, and spreadsheets
• Maintain organized filing systems for all school records (digital and paper).
• Maintain confidentiality and professionalism at all times.
• Maintain a start-up checklist to ensure the school begins fully prepared and stocked.
• Maintain an end-of-year checkout list in collaboration with OA2.
• Serve as the first point of contact for families, students, and visitors—answer phones, greet visitors, respond to inquiries, and direct individuals appropriately.
• Administer medications and basic first aid to students as needed; communicate with families about health concerns.
• Coordinate late pick-up processes with the principal.
• Manage all student records: specifically attendance, health records, immunization forms, and other required documentation.
• Support with creation and distribution of transcripts and record requests.
• Support with admissions/enrollment processes and required paperwork, including lotteries, waitlists, orientations, and compliance documents (e.g., free/reduced lunch applications).
• Manage school input into Skyward and other student information systems; ensure data accuracy for attendance and in/out actions.
• Support distribution and collection of annual forms, mailings, and emergency preparedness documentation.
• Coordinate arrangements for all field trip transportation, lunches, and payment paperwork
• Help maintain office supplies, uniforms, shared technology, and office equipment (copiers, fax machines, postage machines).
• Support storage, accountability, and accessibility of school materials, furniture, and equipment (in collaboration with principal and DO).

Other Duties

• Provide model for students of exemplary conduct
• Attend training and staff meetings

Skills/Attributes

• Must be in alignment with Milwaukee College Prep’s core beliefs and educational philosophy.
• Must exhibit joy, enthusiasm and positivity.
• Must have good computer skills, including: email, word processing, spreadsheets, and database management.
• Excellent interpersonal skills required to interact with others and contribute to a positive office atmosphere.
• Good organizational skills necessary to ensure that files, folders, and schedules are in proper order so the office can run efficiently.
• Office Administrators frequently write memos and email when communicating with administrators, staff, scholars and parents/guardians. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

Qualifications

Education

High School Diploma required, associate degree or higher is preferred.

Experience

Must have at least three years of experience and/or educational background sufficient to meet the wide range of responsibilities of the position.

Must obtain Mandatory Child Abuse Reporting Certification annually prior to first day with scholars.