Office Administrator

Viasat; Haleʻiwa (HI); On-site; USD 34,000 - 53,000; Full time

Job summary

Viasat is seeking a Site Operations Administrator to provide essential administrative support to the Site Manager and local team. You will manage day-to-day office operations, streamline financial workflows, handle site logistics, and maintain security and visitor protocol in a dynamic technical environment.

The ideal candidate has 2+ years of admin or operations experience, strong MS Office 365 skills, familiarity with SAP and SAP Concur, and excellent communication.

Qualifications

• 2+ years of proven administrative support, office management, or operations experience.
• Strong proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Experience shipping, receiving, and inventory control.
• Excellent written and verbal communication across all organizational levels.
• Strong analytical skills for data compilation and insights.
• Outstanding time-management with attention to detail.

Responsibilities

• Serve as primary administrative partner to the Site Manager, assisting with calendar management, correspondence, and daily operations.
• Coordinate with internal teams to gather data, compile metrics, and generate monthly reports.
• Handle sensitive operational information with absolute discretion.

Skills

Admin support

MS Office 365

Shipping & receiving

Communication

Problem-solving

Time management

US citizenship

Tools

SAP

SAP Concur

Job description

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

We are seeking an organized and proactive Site Operations Administrator to provide essential administrative support to the Satellite Access Station Site Manager and local team. In this role, you will oversee day-to-day office management, streamline financial workflows, handle site logistics, and maintain site security and visitor protocol. The ideal candidate thrives in a dynamic technical environment, handles sensitive information with discretion, and communicates effectively across all organizational levels.

The day-to-day

Manager & Team Support

• Serve as a primary administrative partner to the Site Manager, assisting with calendar management, correspondence, and daily operations.
• Cross-functionally coordinate with internal teams to gather operational data, compile metrics, and generate regular monthly reports.
• Handle sensitive and confidential operational information with absolute discretion.

Office & Operations Management

• Manage digital and physical correspondence, inbound phone communications, and official documentation.
• Coordinate site meetings, events, and conferences, including scheduling, technical setup, and catering.
• Oversee access control, ensuring all visitors, vendors, and contractors adhere to site safety and security protocols.
• Coordinate daily courier services, shipping, receiving, and inventory control for inward/outward site materials.

Financial & Administrative Operations

• Manage site Accounts Payable (AP) and Accounts Receivable (AR) processes.
• Process and track purchase orders using enterprise management systems (SAP).
• Reconcile expense claims and corporate credit card (P-Card) expenditures via SAP Concur.
• Track and reconcile monthly team leave balances (planned and unplanned absences).

What you'll need

• Experience: 2+ years of proven administrative support, office management, or operations experience.
• Tech Savvy: Strong proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Experience: Shipping, receiving, and inventory control
• Communication: Excellent written and verbal communication skills across all organizational levels.
• Problem-Solving: Strong analytical skills with the ability to compile data, draw insights, and present recommendations.
• Organization: Outstanding time-management capabilities with high attention to detail and ability to prioritize competing tasks.
• US Citizenship is required

What will help you on the job

• Hands-on experience with enterprise software such as SAP and SAP Concur.
• Prior experience working within an industrial, manufacturing, or operational site environment.

Salary range

$24.52 - $38.7 / hourly.For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range for this role is $30.29 - $45.67/ hourly

At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat’s comprehensive benefit offerings that are focused on your holistic health and wellness at https://careers.viasat.com/benefits.

EEO Statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.