Office Administrator

Eurofins USA; Fairfield (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in DNA diagnostics is seeking an Office Administrator to enhance office operations. This role involves coordinating office activities, maintaining records, and supporting administrative functions while ensuring policy compliance. Candidates should have strong communication and organizational skills, with at least three years of administrative experience.

Benefits

Excellent full-time benefits including medical, dental, and vision

Life and disability insurance

401(k) with company match

Paid vacation and holidays

Qualifications

• 3+ years of administrative and clerical experience.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and thrive in a client-facing environment.

Responsibilities

• Coordinate office activities and operations while providing clerical support.
• Maintain records including filing, scanning, and auditing sensitive information.
• Support local and corporate learning management system initiatives.

Skills

Communication

Organizational skills

Time management

Confidentiality

Proficiency in Microsoft Office Suite

Education

High school diploma or equivalent

Job description

DNA Diagnostics Center is the world leader in DNA relationship testing, processing over one million DNA samples from customers all over the world. Our broad portfolio of products includes our Paternity, Immigration, and other DNA Relationship services for consumers, government agencies, healthcare providers, and legal professionals; PeekabooTM Early Gender DNA Test for expecting mothers; SpermCheck fertility and vasectomy test; and Pets & Vets DNA testing for breeders and pet enthusiasts. Our corporate headquarters, including our DNA testing laboratory, is based in Fairfield, OH in the greater Cincinnati Area. DDC is part of Eurofins, a global scientific company with over 800 laboratories in 50 countries and more than 50,000 employees.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to 55,000 staff across a decentralised and entrepreneurial network of 900 laboratories in over 50 countries. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

Job Description

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to the business.

• Support office activities and administrative functions to maintain efficiency and policy compliance.
• Welcomes and directs visitors and clients at the Visitor Entrance.
• Coordinates maintenance of office equipment.
• Maintains records, including filing, scanning, auditing, and purging sensitive information, including personnel files.
• Coordinate state approval of personnel working on contract including annual audit, new hire and termination notices, and fingerprinting.
• Centralize and maintain office supply inventory, ordering, and distribution.
• Oversees mail distribution and receipt of office supply deliveries.
• Request equipment and access for new employees and support equipment set up and re-stock.
• Supports onsite meeting scheduling and coordination of employee events.
• Support local and corporate learning management system initiatives including assignment follow-up, reporting, and training support.
• Support carbon footprint reduction initiatives and reporting, as needed.
• Provide overflow support to Client Service, as needed.
• Other duties as assigned or become evident

Qualifications

• High school diploma or equivalent required.
• At least three years of administrative and clerical experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and client-facing environment.
• Strict adherence to confidentiality requirements of handling personnel records.
• Proficient operating and troubleshooting standard business equipment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements

• Prolonged periods sitting at a desk and keyboarding on a computer.
• Must be able to speak and hear to express and exchange ideas with employees or the public.
• Must be able to stand, walk, bend, stoop, kneel, push, pull and reach.
• Must be able to lift up to 15 pounds at times.

Additional Information

Schedule:

• M-F 8:30am-5:30pm

What we offer:

• Excellent full time benefits including comprehensive medical coverage, dental, and vision options
• Life and disability insurance
• 401(k) with company match
• Paid vacation and holidays

Eurofins USA Clinical Diagnostics is a Disabled and Veteran Equal Employment Opportunity employer.