Office Administrator

Anchor Industries; Evansville (IN); Hybrid; USD 18,000 - 30,000; Part time

Benefits offered by this job

401(k) with company match

Job summary

Anchor Industries is seeking a part-time Office Administrator to support the CEO and Senior Leadership. You will manage calendars, coordinate meetings and travel, and assist with event planning and communications.

The role requires discretion, strong organizational skills, and the ability to handle confidential information in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree preferred or equivalent.
• Minimum 3 years supporting senior leadership or executive level.

Responsibilities

• Provide administrative support to the CEO and Senior Leadership.
• Schedule and coordinate complex meetings, travel arrangements, and logistics.
• Coordinate and manage company events and meetings, including luncheons and orientations.
• Prepare meeting materials and business communications with attention to detail.
• Leverage AI tools to improve processes and efficiency.

Skills

Executive support

Calendar management

Microsoft Office

AI tools (Copilot)

Discretion & confidentiality

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Office

Email systems

Microsoft Copilot

Job description

Anchor Industries is a leading U.S. manufacturer of commercial tents, shade structures, pool covers, and other fabric-based products. For more than 130 years, Anchor has built a reputation for innovation, quality, and customer service across a wide range of industries. At Anchor Industries, we don’t just build products — we build solutions. Guided by our foundational values of Respect, Engage, Achieve through Learning, Courage, and Humility (R.E.A.C.H.), we are looking for a talentedPart-Time Office Administratorto join our team and help bring our products to life through precision, creativity, and collaboration.

Job Purpose:

This position provides high-level administrative support to the CEO/Senior Leadership Team. This position requires exceptional organizational skills, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment while maintaining strict confidentiality.

Essential Duties and Responsibilities:

Executive Support

• Provide administrative support to the CEO and Senior Leadership
• Schedule and coordinate complex meetings, appointments, and travel arrangements, including flights, hotels, rental vehicles, and other travel logistics.
• Coordinate and manage company-sponsored events, meetings, luncheons, and catering arrangements, including logistics and support for organization-wide events such as Anchor All-Hands meetings, new team member orientations, and customer luncheons.
• Manage calendars and assist with prioritizing schedules and
• Provide Front Office coverage when
• Handle sensitive and confidential information with the highest level of
• Monitor task completion and follow up on
• Demonstrate exceptional attention to detail in composing, proofreading, and formatting business communications.
• Manage multiple competing priorities, deadlines, and projects
• Prepare meeting materials when
• Leverage emerging AI tools and technologies to identify opportunities for process improvement, enhance efficiency, and support the Senior Leadership Team’s administrative and strategic initiatives.
• Prepare, edit, and distribute correspondence, reports, presentations, policies, procedures, and other business
• Other duties may be assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required.

Education/Experience:

• Associate or bachelor’s degree preferred or equivalent
• Minimum of 3 years supporting senior leadership or executive level

Specific Job Skills Required:

• Experience managing confidential information and executive
• Ability to maintain strict confidentiality and safeguard sensitive company
• Proven ability to demonstrate efficient time management and ability to prioritize
• High level of discretion, professionalism, and interpersonal
• Advanced proficiency with Microsoft Office applications, email systems, internet-based tools, and emerging AI, specifically Microsoft Co-Pilot.
• Effective written and verbal communication
• Strong organizational, analytical, and problem-solving
• Ability to interpret and apply directives, policies, procedures, and
• Excellent telephone etiquette and customer service skills including the ability to:
  • Build rapport with company leaders, customers, and coworkers
  • Present information clearly and professionally
  • Respond effectively to questions and inquiries
  • Read, analyze, and interpret policies, regulations, and business documents
  • Create detailed reports and business correspondence
• Basic mathematical
• Ability to consistently demonstrate Anchor’s REACH foundational

Relationship and Roles:

• This position reports directly to the CEO, next in line is Chief Strategy Officer from the Senior Leadership Team.
• This position interacts with all levels of Anchor team members, customers, vendors, and others as needed.

Physical Demands:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed above are representative of the knowledge, skills, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This position requires sitting for a large portion of the workday.
• Frequent walking, reaching, handling/grasping,
• Vision abilities required by this job include close vision, color vision and ability to adjust/focus.
• 401(k) with company match

Climate controlled environment. Occasionally exposed to moving mechanical parts, fumes, airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually moderate. Overall, no Personal Protective Equipment (PPE) is required, however, in some instances, this job may require the wearing of a variety of PPE that will be provided to the employee. If PPE is necessary, the employee will be mandated to wear it.

EOE M/F/D/V A/A

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.