Office Administrator

Nesco Resource; Eagle Lake (FL); On-site; Full time

Job summary

An established industry player is looking for a detail-oriented Office Administrator to support their operations. This role is crucial for maintaining smooth office activities, managing invoices, and coordinating with international vendors. The ideal candidate will thrive in a fast-paced environment, demonstrating strong communication and organizational skills. With a focus on accuracy and efficiency, you will be responsible for various administrative tasks, ensuring that records are maintained and operations run seamlessly. If you are proactive and enjoy working in a collaborative team, this opportunity is perfect for you.

Qualifications

• Prior experience in office administration with a focus on detail and accuracy.
• Strong proficiency in Microsoft Office tools is essential.

Responsibilities

• Manage invoices, coordinate with vendors, and ensure accurate order processing.
• Perform general administrative tasks including data entry and filing.

Skills

Administrative Skills

Data Management

Communication Skills

Attention to Detail

Time Management

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Word

Microsoft Excel

Job description

Job Title: Office Administrator
Schedule: Monday - Friday, 8:00am – 5:00pm
Pay Rate: $16.00 - $18.00/hr depending on experience

Position Overview:
We are seeking a highly organized and detail-oriented Office Administrator to join our partners team. The ideal candidate will have prior experience in an office setting with strong administrative, data management, and communication skills. This is not a call center position, but rather a pivotal role that requires a proactive, professional individual to handle various tasks such as managing invoices, coordinating with overseas vendors, and ensuring accurate order processing. The candidate should be comfortable using Microsoft Word, Excel, and other computer tools to maintain accurate records and ensure the smooth operation of office activities.

Key Responsibilities:

• Answer and direct phone calls in a professional and courteous manner
• Review and check invoices for accuracy, ensuring they align with orders and contracts
• Provide pricing quotes to clients and vendors as needed
• Communicate effectively with overseas vendors to place orders, confirm shipments, and address any discrepancies
• Match orders with product numbers and other details to ensure accuracy and completeness
• Maintain organized and up-to-date records of orders, invoices, and vendor communications
• Perform general administrative tasks such as data entry, filing, and office organization
• Utilize Microsoft Word, Excel, and other tools to create reports, update databases, and manage schedules
• Assist with other administrative duties as required to support team operations

Qualifications:

• Prior experience in an office administration role, with a strong emphasis on detail and accuracy
• Strong proficiency in Microsoft Word, Excel, and other office software
• Excellent written and verbal communication skills
• Strong attention to detail with the ability to handle multiple tasks and prioritize effectively
• Ability to work independently and manage time efficiently
• Experience with international vendors and coordinating cross-border communications is a plus
• Familiarity with invoice processing and data management is essential
• Positive, professional attitude and willingness to work collaboratively with the team