Office Administrator

Vaco by Highspring; Dublin (OH); On-site; Full time

Job summary

A well-established organization in Dublin, OH, is seeking a detail-oriented Office Administrator for a full-time, on-site role. The position involves managing administrative workflows, tracking documentation, and ensuring operational efficiency across multiple sites. The ideal candidate is organized, resourceful, and skilled in communication.

Qualifications

• Proficient in Microsoft Excel and/or SmartSheets.
• Strong verbal and written communication skills.
• Adept at managing multiple administrative processes.

Responsibilities

• Manage badge and background process coordination.
• Review and enter receipts, code and categorize them.
• Perform general office administration including filing and inventory management.

Skills

Microsoft Excel

Communication

Organization

Job description

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$24.00/hr - $27.00/hr

Direct message the job poster from Vaco by Highspring

Office Administrator - On-site | Dublin, OH | $24-$27/hr
A well-established organization in the Dublin, OH area is seeking a detail-oriented and proactive Office Administrator to join their team. This is a full-time, on-site role that plays a key part in managing administrative workflows, tracking documentation, and ensuring operational efficiency across multiple sites.

Key Responsibilities:


1. Badge & Background Process Coordination

• 
  Manage and track the badge process for subcontractors across three locations.
• 
  Monitor and follow up on background checks and required documentation.
• 
  Upload tracking information into SmartSheets (or Excel-based systems).
• 
  Communicate updates clearly with clients and internal stakeholders.
  

2. Receipt and Card Report Management

• 
  Review and enter receipts submitted via a designated inbox.
• 
  Code and categorize receipts using internal systems (training provided).
• 
  Proactively follow up with field staff to collect outstanding documentation.
  

3. General Office Administration

• 
  Answer phone calls and respond to emails in a professional manner.
• 
  Perform clerical tasks including filing, copying, and inventory management.
• 
  Restock office supplies and manage refreshments for the workplace.
  
  

Qualifications:

• 
  Proficient in Microsoft Excel and/or SmartSheets
• 
  Strong verbal and written communication skills
• 
  Able to manage multiple administrative processes independently
• 
  Comfortable with follow-up communication and holding others accountable
• 
  Organized, resourceful, and able to stay productive even during downtime
  
  

Preferred Qualifications (Not Required):

• 
  Experience in construction or field-based environments
  

Desired Skills and Experience

Office Administrator - On-site | Dublin, OH | $24-$27/hr

A well-established organization in the Dublin, OH area is seeking a detail-oriented and proactive Office Administrator to join their team. This is a full-time, on-site role that plays a key part in managing administrative workflows, tracking documentation, and ensuring operational efficiency across multiple sites.

Key Responsibilities:
1. Badge & Background Process Coordination

Manage and track the badge process for subcontractors across three locations.

Monitor and follow up on background checks and required documentation.

Upload tracking information into SmartSheets (or Excel-based systems).

Communicate updates clearly with clients and internal stakeholders.

2. Receipt and Card Report Management

Review and enter receipts submitted via a designated inbox.

Code and categorize receipts using internal systems (training provided).

Proactively follow up with field staff to collect outstanding documentation.

3. General Office Administration

Answer phone calls and respond to emails in a professional manner.

Perform clerical tasks including filing, copying, and inventory management.

Restock office supplies and manage refreshments for the workplace.

Qualifications:
Proficient in Microsoft Excel and/or SmartSheets

Strong verbal and written communication skills

Able to manage multiple administrative processes independently

Comfortable with follow-up communication and holding others accountable

Organized, resourceful, and able to stay productive even during downtime

Preferred Qualifications (Not Required):
Experience in construction or field-based environments

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Construction

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