Office Administrator

MAKS Plastics

Caldwell (ID)

On-site

USD 45,000 - 65,000

Full time

2 hours ago

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Benefits offered by this job

Competitive salary and benefits

Health, Dental, Vision, and Life保险

Employer Contribution to Health Saving

Matching Retirement Savings Plan

Job summary

MAKS Plastics is seeking an Office Administrator to support day-to-day operations in Caldwell, Idaho. This role provides administrative support to leadership, manages office functions, coordinates communications, and assists HR and accounting tasks as needed.

The ideal candidate is organized, detail-oriented, can handle multiple priorities, maintains confidentiality, and communicates clearly with visitors, vendors, and staff. Manufacturing environment experience is preferred.

Qualifications

2+ years of experience in office management, administration, or finance-related roles (manufacturing experience preferred).
Strong understanding of AR, AP.
Basic HR knowledge preferred.
Proficiency with accounting systems (e.g., QuickBooks, NetSuite) and MS Office Suite.
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Excellent communication, organization, and problem-solving skills.
Ability to manage multiple priorities and deadlines in a dynamic environment.
Strong written and verbal communication abilities.
Ability to handle confidential information with discretion.

Responsibilities

Serve as the first point of contact for visitors, vendors, and incoming communications.
Maintain accurate filing systems (electronic and physical).
Manage mail, shipping, and package delivery processes.
Support coordination of company events, meetings, and training sessions.
Maintain a clean, organized, and welcoming office environment.
Assist with onboarding activities, including preparation of new-hire materials and workspace setup.
Help maintain employee records and HR documentation.
Assist with time sheet collection and payroll preparation.
Coordinate employee communications and company-wide announcements.
Support HR initiatives and special projects, as requested.
Oversee customer billing and invoicing accuracy.
Proactively monitor outstanding receivables and ensure timely collections.
Partner with Customer Service to resolve customer billing inquiries and escalated issues as needed.
Oversee vendor invoice processing, expense tracking, and payment scheduling.
Maintain vendor files and manage vendor communication.
Ensure all payables follow proper approval workflows and are processed on time.
Backup the Customer Service team ensuring timely, accurate responses to customer inquiries.
As needed, handle escalated customer issues and collaborate with customer service and operations to resolve concerns.
Liaise between departments to support smooth information flow.
Draft and distribute internal communications, memos, and notices.

Skills

Office management experience

AR/AP understanding

Basic HR knowledge

MS Office proficiency

Microsoft 365 proficiency

Strong communication

Multitasking

Tools

QuickBooks

NetSuite

MS Office

Job description

DEPARTMENT: Operations

REPORTING TO: Plant Manager

MAKS Plastics LLC is a Rotational molding and Thermoforming plastic component supplier for the RV, Marine and Custom industries. Our products are diverse to offer our employees stability and growth. At MAKS, we thrive on a People First, Customer focused Culture that works hard, plays hard and is Family Focused.

SUMMARY: The Office Administrator plays a key role in ensuring the smooth day-to-day operations of the office. This position provides administrative support to leadership and staff, manages office functions, coordinates communications, and supports HR and accounting tasks as needed. The ideal candidate is organized, detail-oriented, and able to handle multiple priorities with professionalism and discretion.

Key Responsibilities

Administrative Support

Serve as the first point of contact for visitors, vendors, and incoming communications.
Maintain accurate filing systems (electronic and physical).

Office Operations

Manage mail, shipping, and package delivery processes.
Support coordination of company events, meetings, and training sessions.
Maintain a clean, organized, and welcoming office environment.

Human Resources Support

Assist with onboarding activities, including preparation of new-hire materials and workspace setup.
Help maintain employee records and HR documentation.
Assist with time sheet collection and payroll preparation.
Coordinate employee communications and company-wide announcements.
Support HR initiatives and special projects, as requested.

Accounts Receivable (AR)

Oversee customer billing and invoicing accuracy.
Proactively monitor outstanding receivables and ensure timely collections.
Partner with Customer Service to resolve customer billing inquiries and escalated issues as needed.

Accounts Payable (AP)

Oversee vendor invoice processing, expense tracking, and payment scheduling.
Maintain vendor files and manage vendor communication.
Ensure all payables follow proper approval workflows and are processed on time.

Customer Service

Backup the Customer Service team ensuring timely, accurate responses to customer inquiries.
As needed, handle escalated customer issues and collaborate with customer service and operations to resolve concerns.

Communication & Coordination

Liaise between departments to support smooth information flow.
Draft and distribute internal communications, memos, and notices.

Qualifications

2+ years of experience in office management, administration, or finance-related roles (manufacturing experience preferred).
Strong understanding of AR, AP.
Basic HR Knowledge preferred.
Proficiency with accounting systems (e.g., QuickBooks, NetSuite) and MS Office Suite.
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Excellent communication, organization, and problem-solving skills.
Ability to manage multiple priorities and deadlines in a dynamic environment.
Strong written and verbal communication abilities.
Ability to handle confidential information with discretion.

Physical Requirements

Ability to work in an office and manufacturing environment, which may include exposure to noise, dust, and varying temperatures.
Ability to Sit, stand and walk for long periods.

Company Culture

At MAKS Plastics, we believe that our people are our greatest asset. We foster a collaborative and inclusive work environment where every team member is valued and encouraged to contribute their unique skills and perspectives. Our culture is built on the principles of innovation, continuous improvement, and mutual respect. We support professional growth and development through ongoing training and career advancement opportunities.

Benefits