Office Administrator

Focus Financial Partners; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Annual bonus

Benefits package including 401(k)

Job summary

Focus Financial Partners is seeking a capable Office Administrator to join the SCS Financial team in Boston, MA. The role demands strong organization, discretion, and independent work in a fast-paced environment, supporting clients and colleagues at all levels.

Responsibilities include managing the front desk, coordinating meetings, travel, and expense reports, and preparing client presentations. The position is exempt and offers a competitive base salary with comprehensive benefits.

Qualifications

• Bachelor’s degree preferred; equivalent experience will be considered.
• 1+ years of experience in an administrative, office coordination, or client service role (internships and relevant part-time experience considered).
• Strong scheduling and coordination skills, with the ability to manage calendars and organize meetings.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook); willingness to learn advanced features.
• Experience assisting with travel arrangements and expense reports is a plus.
• Ability to prioritize tasks, meet deadlines, and follow instructions with strong attention to detail.
• Professional, service-oriented approach with strong communication skills, discretion, and a commitment to teamwork.

Responsibilities

• Manage the front desk by answering and directing phone calls, greeting clients and visitors, and receiving deliveries.
• Provide administrative support, including coordinating meetings, ordering meals for client and staff meetings, and preparing and resetting conference rooms.
• Support client deliverables by assisting with the preparation, printing, and binding of presentations and coordinating outgoing client correspondence.
• Coordinate employee travel arrangements (air, hotel, and ground transportation) and support expense report preparation and submission.
• Perform general clerical duties, including copying, scanning, mailing, and filing.
• Notarize and certify client and fund documents, as needed.
• Provide rotating coverage and share responsibilities with the other support staff.
• Complete additional ad hoc duties and projects.

Skills

Calendar management

Travel coordination

Client service

Discretion

Teamwork

Communication

Education

Bachelor’s degree preferred

Equivalent experience considered

Tools

Microsoft Office

Job description

Position Summary

SCS Financial is seeking to add a high-performing professional to its Office Administration team. This role is an excellent opportunity for candidates with experience managing a broad range of administrative support responsibilities who can work independently with minimal supervision. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced environment. In addition, the candidate must demonstrate exceptional professionalism, discretion, and strong communication skills when interacting with SCS clients and colleagues at all levels.

This role is located in Boston, MA.

Primary Responsibilities

• Manage the front desk by answering and directing phone calls, greeting clients and visitors, and receiving deliveries.


• Provide administrative support, including coordinating meetings, ordering meals for client and staff meetings, and preparing and resetting conference rooms.


• Support client deliverables by assisting with the preparation, printing, and binding of presentations and coordinating outgoing client correspondence.


• Coordinate employee travel arrangements (air, hotel, and ground transportation) and support expense report preparation and submission.


• Perform general clerical duties, including copying, scanning, mailing, and filing.


• Notarize and certify client and fund documents, as needed.


• Provide rotating coverage and share responsibilities with the other support staff.


• Complete additional ad hoc duties and projects.

Qualifications

• Bachelor’s degree preferred; equivalent experience will be considered.


• 1+ years of experience in an administrative, office coordination, or client service role (internships and relevant part-time experience considered).


• Strong scheduling and coordination skills, with the ability to manage calendars and organize meetings.


• Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook); willingness to learn advanced features.


• Experience assisting with travel arrangements and expense reports is a plus.


• Ability to prioritize tasks, meet deadlines, and follow instructions with strong attention to detail.


• Professional, service-oriented approach with strong communication skills, discretion, and a commitment to teamwork.

This position is an exempt position.

The annualized base pay range for this role is expected to be between $80,000–$90,000 base salary compensation range. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package.

Benefits

• Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k).

Please note that the job title is subject to change based on the selected candidate’s experience and education.

About Focus Financial Partners

Focus is a leading financial services firm comprised of integrated wealth management, family office, and business management services. Blending deep expertise and expansive resources with a boutique, client-first fiduciary philosophy, Focus helps individuals, families, and institutions navigate complex financial situations with highly personalized solutions tailored to their unique needs. To learn more about Focus, visit www.focusfinancialpartners.comor follow the company onLinkedIn.

Focus is an equal opportunity employer and bases its employment decisions on the employee or candidate’s skillset, and without regard to an employee or candidate’s race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by local, state and/or federal law.

Focus complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

The following language is for US based roles only

For California Applicants:

Information on your California privacy rights can be found here

For Indiana Applicants:

It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For Maryland Applicants:

I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

For Massachusetts Applicants:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability.

For Montana Applicants:

If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901.

For Rhode Island Applicants:

Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state’s workers’ compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers’ Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.