Office Administrator

Holland & Knight; Atlanta (GA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

Paid Holidays

Job summary

Holland & Knight in Atlanta seeks an Office Administrator to drive HR processes, staffing, facilities management and operational support for the local office. The role reports to the Executive Partner and the Chief of Office Operations.

Responsibilities include supervising staff, onboarding, evaluating performance, managing PTO/LOA, and coordinating with practice groups to align staffing with firm objectives. A Bachelor’s degree and 5+ years in a professional services setting are required.

Qualifications

• Bachelor’s degree required.
• 5+ years of experience in a professional services firm.
• Knowledge of local, state, and federal labor and employment laws.
• Knowledge and skills relating to conflict management and change management techniques.
• Knowledge of general accounting processes and terms.

Responsibilities

• Recruiting, hiring and supervision of staff and office personnel.
• Supervise onboarding, training and orientations for new hires and departures for shifts.
• Develop the office budget and monitor financial performance metrics.
• Coordinate with HR, accounting, IT, marketing and recruiting teams.
• Oversee facilities management, vendor selection, buildouts and safety practices.

Skills

Staff management

HR policies

Budgeting

Facilities management

Recruiting

Onboarding

Education

Bachelor's degree

Tools

MS Office

HRIS

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.This position is based in our Atlanta office.General Description:The Office Administrator provides overall strategic and tactical leadership to ensure office functions and staff are aligned with firm objectives. Responsibilities include human resources, staffing, operational support, staff workflow support, and facilities management. Additional areas include coordination with accounting, marketing, IT, and recruiting. This is an exempt management position reporting to the Executive Partner and the Chief of Office Operations.Key Responsibilities and Essential Job Functions:Recruiting, hiring and supervision of Practice Assistants, Paralegals, Receptionists, Office Service Specialists, Office Services Supervisors and Guest Services Specialists. Daily supervision of local IT and Records personnel.Arrange for and ensure completion of any/all onboarding, mandatory training and office orientation for all new hires (incoming staff as well as any/all attorneys); supervise departures for all positions.Composing evaluations and gathering feedback from key stakeholders. Deliver annual performance evaluations, make bonus and merit increase recommendations for staffWork collaboratively with the firm’s HR Department in implementing the progressive discipline procedures and discharge policies as needed, monitoring all staff use of PTO and LOA’s, benefit administration, and overall employee relations through conflict managementDevelop the office budget and maintain variance accountability consistent with firm objectives and operational requirements. Review financial performance metrics for the officeCoordination with practice groups and firm management to develop staffing support and best practicesFacilities management, including emergency/safety practices, efficient economic use of office space, vendor selection process, oversee facility improvements and build outs, moves, and liaison with building management. Work with Director of Real Estate on buildouts, renovations and moves. Strategic planning for office growthDevelop Business Continuity Plan and Business Impact Assessment for the office in collaboration with the Director of Security for the firm; escalate incident to firm Business Continuity Task ForceAssist in ISO audit complianceOversight of all support staff, office support services, conference center, reception and other departments collaborating with firm wide administration and management teamsCoordination with Firm-wide procurement efforts for supplies, equipment, and other purchases for the local officeOversee, champion and support as needed firm-wide and office projects including but not limited to 9/11 day of service, any/all Diversity Equity and Inclusion presentations, CLE and/or Practice Group presentations for clients or specific industriesParticipation in designated office and/or firm meeting(s)Special project and duties as assigned.Required Skills:Excellent interpersonal and communications skillsExcellent organization, time management, problem solving, and analytical skillsRequired Qualifications & Education:Bachelor’s degree requiredCertifications helpful5+ years of experience in a professional services firmKnowledge of local, state, and federal labor and employment laws and policiesKnowledge and skills relating to conflict management and change management techniquesKnowledge of general accounting processes, terms, concepts, and policiesKnowledge of workforce demographic and trendsKnowledge of change/trends in the legal industryPhysical Requirements:Ability to sit or stand for extended periods of time.Moderate or advanced keyboard usageBenefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail] Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.