Office Administrative Support Manager

Buffalo Rock Company; Edgemoor Estates (AL); On-site; USD 40,000 - 56,000; Full time

Job summary

Buffalo Rock Company in Alabama is seeking an Office Administrative Support Manager to oversee administrative operations and support executive leadership. The role involves visitor welcome, communications management, travel planning, meetings, and budgets.

You will supervise staff, ensure confidentiality, coordinate events, and maintain filing systems across departments to maximize productivity and efficiency.

Qualifications

• Welcomes visitors, provides information, and directs them to the appropriate office.
• Answers and routes phone calls, handles mail and correspondence.
• Coordinates meetings with agendas and minutes, and prepares materials.
• Handles confidential information with discretion.
• Prepares, proofs, and tracks budgets, expenses, and invoices.

Responsibilities

• Supervise and support administrative staff as directed.
• Manage calendars, travel arrangements, and meeting schedules.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and ensure organization across departments.
• Monitor office supplies and assist with special projects as assigned.

Skills

Time management

Adaptability

Ethical conduct

Written communication

Organized

Motivation

Coordination

Job description

Status: Published

Version: 20

Created By: Donna West

Created Date: 08/14/2026, 03:49 PM

Job Code: FIN ACCT - 503

Job Title: Office Administrative Support Manager

FLSA Status: Exempt

Job Information

Reports To

Corporate Controller

Work Schedule

Monday- Friday, 8hr shift

Amount of Travel Required

Up to 10%

Summary/Objective

Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 125 years ago. Buffalo Rock manages the best alcoholic and non-alcoholic beverage portfolio in the country, which includes several beloved global and regional brands.

Essential Functions

• Welcome visitors: Greet guests, provide information, and direct them to the appropriate person or office.
• Manage communications: Answer and route phone calls, take messages, and handle incoming and outgoing mail.
• Coordinate food orders for events, including courier pickup, unpacking, setup, and breakdown/clean-up of foodservice;
• Manage courier coverage to ensure essential duties are completed during absences.
• Provide administrative support: Perform various clerical tasks like data entry, filing, and ordering office supplies.
• Maintain the reception area: Keep the front desk and waiting area clean, organized, and presentable.
• Secure all main doors at the end of the day.
• Manage calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, materials, and minutes.
• Handle confidential information with the highest level of discretion.
• Assist in the preparation and tracking of budgets, expense reports, and invoices.
• Support special projects, strategic initiatives, and organizational events as assigned.
• Anticipate executive needs and proactively manage priorities to maximize productivity.
• Maintain and update filing systems, both electronic and physical.
• Foster effective communication across departments.
• May require a limited amount of travel.
• Supervise other administrative or corporate staff as directed.
• Maintain a high level of professionalism among many different constituents.
• Perform all other duties as assigned by the Supervisor.

Other Duties and Responsibilities

• Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company.
• Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method. Must successfully complete assigned training curriculum, including but not limited to online and/or facilitated training.
• Ensure that every reasonable precaution is taken to protect the Company from possible damage, theft, or other liabilities.
• Ensure that every reasonable precaution is taken to protect the safety of employee- partners, self, customers, Buffalo Rock property, and customer property.
• Honor and follow through on all business commitments.
• Embody Buffalo Rock's Purpose of "Building brands through legendary service and remarkable people."
• Live Buffalo Rock's Core Values:
  • Committed to serving our communities.
  • Customer success drives our success.
  • Integrity matters.
  • Obsessed with continuous improvement.
  • We care for each other.
  • Win the day.

Competencies

• Time Management - Managing one's own time and the time of others.
• Adaptability - Ability to adapt to change in the workplace.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Coordination - Adjusting actions in relation to others' actions.

Supervisory Responsibilities

Supervise and carry out supervisory responsibilities in accordance with the company's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems; making recommendations regarding changes in status.

Work Environment

Office / Administrative: This role is performed in a professional office environment with standard office equipment such as computers, phones, and copiers. The employee-partner is regularly required to sit for extended periods, communicate via phone and email, and use a computer. The environment is generally quiet and collaborative.

Physical Demands

N (Not Applicable) Activity is not applicable to this position.

O (Occasionally) Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Position requires this activity from 33%-66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Position requires this activity more than 66% of the time (5.5+ hrs/day)

• Stand: N O F C
• Walk: N O F C
• Sit: N O F C
• Manually Manipulate: N O F C
• Grasp: N O F C
• Reach Outward