Office Administrative Support Manager

Buffalo Rock Company; Birmingham (AL); On-site; USD 42,000 - 64,000; Full time

Job summary

Buffalo Rock Company is seeking an Office Administrative Support Manager in Birmingham, AL. The role reports to Corporate Controller and supports daily office operations, scheduling, and communications.

The position requires coordinating events, managing budgets and travel, and maintaining confidentiality across departments. Ideal candidates bring strong organizational and communication skills, with experience supervising staff and driving efficiency.

Qualifications

• Must have strong written and verbal communication.
• Proven ability to manage multiple tasks and meet deadlines.
• Discretion with confidential information and superior attention to detail.

Responsibilities

• Greet visitors and route them to the appropriate person.
• Answer and route phone calls; manage mail and deliveries.
• Coordinate calendars, meetings, and travel arrangements.
• Prepare reports, correspondence, and presentations with accuracy.
• Supervise administrative staff and oversee office operations.

Skills

Communication

Organizational skills

Time management

Discretion

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Excel

Job description

Status: Published Version: 20

Created By: Donna West Created Date: 08/14/2026, 03:49 PM

Job Code: FIN ACCT - 503 Job Title: Office Administrative Support Manager

FLSA Status: Exempt

Job Information

Reports To: Corporate Controller

Work Schedule: Monday- Friday, 8hr shift

Amount of Travel Required: Up to 10%

Summary/Objective: Buffalo Rock is an award-winning Pepsi and Keurig Dr Pepper bottler founded in Birmingham, AL more than 125 years ago. Buffalo Rock manages the best alcoholic and non-alcoholic beverage portfolio in the country, which includes several beloved global and regional brands.

Essential Functions

• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• Welcome visitors: Greet guests, provide information, and direct them to the appropriate person or office.
• Manage communications: Answer and route phone calls, take messages, and handle incoming and outgoing mail.
• Coordinate food orders for events, including courier pickup, unpacking, setup, and breakdown/clean-up of foodservice;
• Manage courier coverage to ensure essential duties are completed during absences.
• Provide administrative support: Perform various clerical tasks like data entry, filing, and ordering office supplies.
• Maintain the reception area: Keep the front desk and waiting area clean, organized, and presentable.
• Secure all main doors at the end of the day.
• Manage calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, materials, and minutes.
• Handle confidential information with the highest level of discretion.
• Assist in the preparation and tracking of budgets, expense reports, and invoices.
• Support special projects, strategic initiatives, and organizational events as assigned.
• Anticipate executive needs and proactively manage priorities to maximize productivity.
• Maintain and update filing systems, both electronic and physical.
• Foster effective communication across departments.
• May require a limited amount of travel.
• Supervise other administrative or corporate staff as directed.
• Maintain a high level of professionalism among many different constituents.
• Perform all other duties as assigned by the Supervisor.

Other Duties And Responsibilities

• Must exhibit a high level of ethical and moral conduct while at work or in attendance of any off-site function during work hours or after work hours while representing the Buffalo Rock Company.
• Responsible for continuous self-improvement through the knowledge and use of all Buffalo Rock provided training, either web-based, in-house, or any other provided method. Must successfully complete assigned training curriculum, including but not limited to online and/or facilitated training.
• Ensure that every reasonable precaution is taken to protect the Company from possible damage, theft, or other liabilities.
• Ensure that every reasonable precaution is taken to protect the safety of employee- partners, self, customers, Buffalo Rock property, and customer property.
• Honor and follow through on all business commitments.
• Embody Buffalo Rock’s Purpose of "Building brands through legendary service and remarkable people."

Live Buffalo Rock’s Core Values

• Committed to serving our communities.
• Customer success drives our success.
• Integrity matters.
• Obsessed with continuous improvement.
• We care for each other.
• Win the day.

Competencies

• Time Management - Managing one's own time and the time of others.
• Adaptability - Ability to adapt to change in the workplace.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Coordination - Adjusting actions in relation to others' actions.

Supervisory Responsibilities

Work Environment

Physical Demands

• Stand
• Walk
• Sit
• Manually Manipulate
• Grasp
• Reach Outward