Office Administrative Assistant / CEI Inspector - Transportation Projects

Goins Sweitzer Engineers and Consultants, PLLC; Mills River (NC); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Retirement plan

Paid time off

Job summary

Goins Sweitzer Engineers and Consultants, PLLC is seeking an Office Administrative Assistant / NCDOT CEI Inspector to support field technicians and engineers in the Mills River area. The role involves HiCAMS-related functions, data entry, and documentation to ensure conformance with NCDOT standards.

The ideal candidate will have knowledge of contract administration, strong record-keeping skills, and the ability to work independently and as part of a team, with flexibility for outdoor work and

Qualifications

• Experience with contract administration and bookkeeping.
• Knowledge of contracts, plans, standards, and specifications.
• Proficient with HiCams, SharePoint, and general office software.
• Experience maintaining neat, legible records and reports.
• Ability to present information clearly in spoken and written form.
• Ability to manage multiple projects and deadlines.

Responsibilities

• Conduct on-site construction inspections and verify compliance with standards.
• Maintain detailed daily records using a company-provided iPad.
• Prepare inspection reports, test reports, and pay estimates.
• Perform materials testing on soils, asphalt, and concrete.
• Support safety protocols on construction sites and coordinate with stakeholders.

Skills

Contract administration

Bookkeeping

Documentation

Data entry

Written & verbal communication

Team coordination

Multi-project management

Highway construction knowledge

Education

Associate Degree in Engineering Technology or related field

High school diploma or equivalent

Tools

HiCams

SharePoint

Job description

Office Administrative Assistant / NCDOT CEI Inspector - Transportation Projects

About Us

Goins Sweitzer Engineers and Consultants is a transportation-focused consulting firm offering construction management solutions to our clients’ infrastructure project needs through the delivery of responsive, high-quality construction and engineering inspection (CEI), contract administration, construction materials management, risk assessment, and specialized program management consulting services.

We value relationships, quality, and continuous growth and improvement. These values are at the center of our field-focused, employee-centric culture, and we believe they're foundational to raising the tide in construction management and CEI services, for both our clients and our employees.

We're looking for passionate people who share our commitment to quality construction, an elevated construction management experience, and both personal and professional development.

Job Description

We are currently seeking a detail-oriented, adaptable, responsive individual to work in an NCDOT Resident Engineer's Office in the greater Mills River area as an Office Administrative Assistant / NCDOT CEI Inspector. This position will support field technicians and engineers to ensure HiCAMS-related functions are in compliance with contract agreements, standards, and specifications. This position requires the performance of a wide variety of standardized and non-standardized assignments in compiling, analyzing, computing, editing, and processing data. Work involves decision making and the use of construction-based judgment. Employee must perform a full range of calculations and computations and be proficient in record keeping and bookkeeping. Additional duties may include duties such as reviewing contractor’s certified payrolls for FHWA compliance and scheduling, DBE and EEO compliance, maintaining technician certifications, maintaining construction project budgets, reviewing CEI invoices, checking calculations, researching project documents, and performing construction project closeout documentation. Work may include other office duties and responsibilities as assigned.As a NCDOT CEI Technician, you will be assigned to one or more active construction sites and be responsible for verifying the quality and compliance of project activities in accordance with North Carolina Department of Transportation (NCDOT) standards and specifications. You will have the opportunity to advance your skillset through on-the-job training as well as attendance at certification.

The ideal candidate will have:

• Experience with contract administration and bookkeeping
• Knowledge in understanding contracts, plans, standards and specifications
• Working knowledge of computer equipment (iPads, desktop), software (HiCams and SharePoint), and mathematical functions
• Experience in maintaining neat, legible and accurate records and reports, including computer/iPad data entry
• Ability to present information clearly and concisely in oral and written form
• Ability to establish positive lines of communication between technicians and engineers
• Ability to manage/ maintain multiple projects/deadlines
• Knowledge of highway construction and materials testing

Key Responsibilities

Duties will include but may not be limited to:

1. Construction Inspection:
   1. Conduct on-site inspections of construction activities, including roadways, bridges, utilities, erosion control, and other infrastructure components, to verify compliance with construction drawings and NCDOT standards and specifications.
   2. Identify and report any discrepancies, defects, or non-compliance issues.
2. Documentation and Reporting:
   1. Utilizing a company-provided iPad, maintain detailed daily records of construction activities.
   2. Generate clear and concise inspection reports and other pertinent documentation, including test reports, material received reports, and pay estimates.
   3. Maintain detailed records of onsite activities to aid in the development of as-built plans.
3. Quality Assurance:
   1. Perform materials testing on soil, asphalt, and concrete.
   2. Collaborate with NCDOT staff, contractors, and other project stakeholders to address and resolve issues promptly.
4. Safety Compliance:
   1. Monitor and enforce safety protocols and best practices on construction sites.
   2. Report safety hazards and assist in the resolution of safety concerns.
5. Communication:
   1. Communicate clearly and effectively with project stakeholders, including NCDOT representatives, contractors, and project team members.
   2. Provide regular updates on project progress and address any concerns promptly.

Minimum Qualifications

• High school diploma or equivalent OR associate’s degree in engineering technology, geomatics, or related field
• A strong sense of responsibility, a positive attitude, and the ability to work well independently and as part of a team
• Ability to perform field measurements and complete mathematical calculations to determine areas and volumes, and convert between units
• Excellent communication and interpersonal skills
• Willingness to work both indoors and outdoors, in varying weather conditions
• Willingness to work weekends and nights if required
• Valid driver’s license and favorable driving record
• Ability to lift up to 50 pounds

Preferred Qualifications

• Associate Degree in Engineering or a related field
• Previous experience working on or with NCDOT projects
• Familiarity with NCDOT Standards and Specifications
• The following certifications:
  • NCDOT Concrete Field Technician
  • ACI Concrete Field Level I
  • NCDOT Erosion and Sediment Control Level II
  • NCDOT Introduction to Asphalt
  • NCDOT QMS Roadway
  • NCDOT ABC and Borrow Pit Sampling
  • NCDOT Conventional Density
  • OSHA 10-Hour Construction

Benefits

• Competitive salary based on experience
• Health, dental, vision, life, and disability insurance plans
• Retirement savings plan with company contributions
• Personal time off and paid holidays
• Company vehicle for work purposes, depending upon assignment
• Opportunities for professional development and training
• Collaborative and inclusive work environment
• The opportunity to contribute to critical transportation projects that enhance North Carolina's infrastructure

Goins Sweitzer Engineers and Consultants is an equal opportunity employer, committed to promoting diversity and fostering an inclusive workplace.

Applicants must be authorized to work for ANY employer in the United States. We are currently unable to sponsor or take over sponsorship of an employment Visa.