Office Administration - Clerk III

Veterans Sourcing; Olathe (KS); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive individual to ensure seamless mail, shipping, and facilities support services. In this dynamic role, you will be responsible for managing inbound and outbound mail, coordinating vendor deliveries, and maintaining office supplies. The ideal candidate will possess strong communication skills and proficiency in Microsoft Office applications, enabling them to work independently and effectively across various organizational levels. This position offers a unique opportunity to contribute to a vibrant workplace environment while ensuring operational efficiency.

Qualifications

• Proficiency in Microsoft Office applications is essential.
• Strong communication skills are necessary for effective collaboration.

Responsibilities

• Sort and manage inbound and outbound mail efficiently.
• Coordinate with vendors and maintain office supplies and facilities.
• Act as a liaison for building management and support various services.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Strong Communication Skills

Independent Work

Education

High School Diploma or Equivalent

Job description

Location : ONSITE; 10551 S. Ridgeview Rd. Olathe KS 66061

JOB SUMMARY

• Performs a combination of duties to ensure the Farmers location is ready for employee return to work.
• There are three different lists of job duties (Please read them carefully). The role requires mobility throughout the building, not stationary at a desk.

MAIL | SHIPPING | RECEIVING SERVICES

• Sort inbound mail into pre-labeled mail bins, scan or deliver to recipients, and research unidentifiable mail within 48 hours.
• Manage interoffice and outbound mail, including processing accountable packages and preparing outbound mail for presort pickup.
• Handle certified mail, replenish postage, reconcile postage accounts, and process inbound and outbound accountable packages with Proof of Delivery (POD).
• Support package processing via FedEx or other shipping systems, stage packages for pickup, and support related inquiries.
• Cross-train in mail center duties, coordinate records pickup, and manage shredding bin pickups and replacements.
• Maintain and restock office supplies and facilities, including kitchen and social hub areas, coffee machines, and visitor mugs, ensuring cleanliness and functionality.
• Manage inventory, liaise with vendors, and report on service SLAs and feedback.

FACILITIES SUPPORT SERVICES

• Act as liaison with Building Property Management for maintenance and repairs.
• Interface with the Farmers community and coordinate vendor deliveries and access.
• Open work tickets with vendors, consult with IT and building management for various needs, and coordinate office equipment and space changes.
• Complete office restack duties, communicate effectively, and complete special projects as needed.
• Coordinate building services such as elevator usage, deliveries, lighting, and climate needs.
• Support mail and supply functions during breaks or absences, promote good internal relations, and utilize Farmer systems proficiently.
• Maintain proficiency in Microsoft Office applications and create/maintain relevant documents.
• Work effectively across organizational levels to achieve goals and reduce expenses.

1. SKILL REQUIREMENTS :

• Proficiency in Excel, Word, PowerPoint.
• Strong communication skills and ability to work independently professionally.

2. EDUCATION REQUIREMENTS :

• High school diploma or equivalent required.